Secretary To The Director Of Corporate Services – Kimberley – Department Of Education

About the Role

The Department of Education is seeking a dedicated Secretary to the Director of Corporate Services based in Kimberley. In this pivotal role, you will provide essential secretarial and administrative support to ensure that the Director can focus on the strategic objectives of the department. Your contributions will directly impact the effectiveness of public service in the Northern Cape, making a difference in the educational landscape of South Africa.

As a Secretary to the Director, you will be at the heart of operations, facilitating communication and collaboration within the department. Your role will involve managing appointments, handling correspondence, and coordinating travel arrangements, all aimed at enhancing the productivity of the directorate. This position not only demands excellent organizational skills but also offers a rewarding opportunity to actively participate in the growth and development of public education services.

About the Department

The Department of Education plays a critical role in shaping the future of South Africa by overseeing the education system and ensuring that quality learning opportunities are accessible to all citizens. With a commitment to improving educational standards and promoting lifelong learning, the department’s mission is to empower individuals through knowledge and skills. By joining this team, you will contribute to meaningful initiatives that support the educational development of communities throughout the country.

What You’ll Do

• Provide secretarial and receptionist support to the Director of Corporate Services.
• Manage the Director’s diary, scheduling appointments and events efficiently.
• Type and prepare documents for the Director and other staff members.
• Operate office equipment, including fax machines and photocopiers.
• Liaise with travel agencies to arrange travel for the Director and staff.
• Organize meetings and events, including venue selection and refreshments.
• Process travel and subsistence claims for the unit.
• Maintain accurate records of all incoming and outgoing documents.
• Assist in filing and managing administrative matters like leave registers.
• Draft routine correspondence and take minutes during meetings as required.

What You’ll Need

• A minimum of Grade 12 with typing as a subject or relevant training/qualifications.
• Strong communication skills, with the ability to interact effectively with diverse individuals.
• Good telephone etiquette and a friendly demeanor.
• Proficiency in computer skills, particularly in word processing.
• Exceptional organizational skills and attention to detail.
• High reliability, tact, and discretion in handling sensitive information.
• Basic written communication skills.
• A professional appearance and good grooming.

How to Apply

Please refer to the application instructions below.