About the Role
The Department of Health is currently seeking a dedicated Personal Assistant for the Legal Services division based in the vibrant city of Pretoria. This role is essential in providing administrative and secretarial support to the management team, ensuring that operations run smoothly and efficiently. As a Personal Assistant, you will play a pivotal role in helping the department achieve its goals and serve the community effectively, directly contributing to public service in South Africa.
In your role, you will not only manage day-to-day administrative tasks but also support the manager in budget administration and meeting preparations. Your organizational skills and attention to detail will help ensure that the department meets its commitments to the public, making a tangible difference in the lives of citizens. This position calls for someone who is proactive, reliable, and eager to contribute to the important work of the Department of Health.
About the Department
The Department of Health is committed to ensuring the health and well-being of all South Africans. Its mission revolves around providing accessible, equitable, and quality healthcare services across the country. By working in this department, you will be part of a team that drives health initiatives, develops policies, and implements programs that make a meaningful impact on the lives of individuals and communities.
Joining the Department of Health means becoming part of a workforce that values dedication, compassion, and collaboration. Your contributions will help shape the future of healthcare in South Africa, allowing you to take pride in your work as you support the nation’s health objectives.
What You’ll Do
- Provide secretarial and receptionist support services to the manager.
- Assist with administrative support, ensuring efficient office operations.
- Prepare and coordinate meetings, including scheduling and documentation.
- Support the administration of the manager’s budget and related financial matters.
- Study and apply relevant Public Service and departmental policies and procedures.
- Conduct research and analyze documents to inform decision-making processes.
What You’ll Need
- A National Diploma in Office Administration, Office Management and Technology, Public Administration, or Public Management (NQF 6).
- A minimum of 1 year of relevant experience, gained before or after qualification.
- Strong knowledge of relevant legislation, policies, and procedures.
- Basic knowledge of financial administration principles.
- Excellent language skills and the ability to communicate effectively with diverse individuals.
- Good telephone etiquette and computer literacy.
- Strong organizational skills, along with the ability to manage multiple tasks efficiently.
- High reliability, tact, discretion, and self-motivation.
- Ability to conduct research and analyze documents and situations effectively.
How to Apply
All applications must be hand delivered at: 389 Sophie De Bruyn Street, Pretoria. To submit an application online, click the link under the post you wish to apply for.
Requirements
A National Diploma in Office Administration/Office Management and Technology/Public Administration/ Public Management (NQF 6), minimum of 1 year appropriate experience before or after qualification was obtained Knowledge of: Knowledge on the relevant legislation/policies/prescripts and procedures, Basic knowledge on financial administration, Skills: Language skills and ability to communicate well with people at different level and from different background, Good telephone etiquette, Computer literacy, Sound organisational skills, Good people skills, High level reliability, Ability to act with tact discretion, Self-management and motivation, Thinking demand: Ability to do research and analyse documents and situations.Job Duties
Provides secretariat/receptionist support service to the manager.Render administrative support services.
Provides support to manager regarding meetings.
Support the manager with the administration of the manager’s budget.
Studies the relevant Public Service and departmental prescripts/policies and other documents and ensure the application thereof is understood properly.
