Office Manager – Cape Town – Department Of Cultural Affairs And Sport

About the Role

The Department of Cultural Affairs and Sport is seeking a dedicated Office Manager for the Office of the Chief Director in Cape Town, Western Cape. This role is pivotal in ensuring the smooth operation of the Chief Directorate, which plays a significant part in enhancing the cultural and sporting landscape of the province. By joining this dynamic team, you will contribute to the efficient management of information and resources that ultimately serve the community and foster public engagement in cultural activities and sports initiatives.

As the Office Manager, you will be responsible for developing and maintaining systems that improve operational efficiency. This role is crucial in guiding the flow of information and documentation within the office, ensuring that all materials are handled with care and precision. Your contributions will directly impact the effectiveness of the Chief Directorate, making this position not only a job but a rewarding opportunity to make a difference in public service.

About the Department

The Department of Cultural Affairs and Sport is mandated to promote and preserve the cultural heritage and sporting excellence of the Western Cape. By focusing on inclusivity and accessibility, the department aims to engage communities through various programs and initiatives that highlight the importance of cultural expression and physical activity. Working here means being part of a mission that values the arts, sports, and community engagement, creating a better quality of life for all South Africans.

What You’ll Do

• Manage and enhance office systems for increased efficiency.
• Oversee the flow of information and documentation to and from the Chief Director’s office.
• Safeguard all documentation within the Chief Directorate’s Office.
• Verify responses drafted on matters from internal and external stakeholders.
• Prepare complex documentation and provide advice to the Chief Director.
• Coordinate reporting on transversal matters to the Chief Director.
• Ensure efficient secretarial and administrative support within the Chief Directorate.
• Follow up on submissions from provincial departments and municipalities.
• Prepare presentations and briefings for the Chief Director.
• Assist in project rollout by departmental units, ensuring timely follow-ups and feedback.

What You’ll Need

• An appropriate 3-year tertiary qualification (National Diploma/B-Degree or higher).
• A minimum of 5 years relevant experience in office management or a similar role.
• Strong knowledge of regulatory frameworks and best practices relevant to public service.
• Familiarity with information systems that aid in knowledge and information management.
• Understanding of project management and operational management principles.
• Awareness of public finance, human resources, and relevant legislation.
• Excellent communication and organizational skills to manage complex tasks efficiently.

How to Apply

Only applications submitted online will be accepted. To apply submit your application online only: via the instructions below.