About the Role
The Northern Cape TVET College is seeking a dedicated individual for the role of Assistant Director: Supply Chain Manager, located in Upington. This pivotal position plays a vital role in ensuring the smooth operation of procurement and supply chain activities within the college, directly supporting its mission to provide quality education and training to the community. By effectively managing resources, you will contribute to the college’s goal of fostering a skilled workforce that meets the needs of the Northern Cape and beyond.
In your daily work, you will engage with various stakeholders, overseeing the procurement of goods and services in alignment with the College’s Annual Procurement Plan. Your efforts will not only enhance operational efficiency but also ensure that the college can deliver essential resources to its campuses, positively impacting the education landscape in the region. This role is an opportunity to make a meaningful difference within public service, ensuring that educational institutions have the necessary tools to thrive.
About the Department
The Northern Cape TVET College is committed to advancing technical and vocational education and training, equipping learners with the skills needed to succeed in the modern job market. The college’s mission focuses on providing accessible and quality education that responds to the skills demands of various industries. Working within this department means being part of an organization that values growth, innovation, and community service.
As part of the college, you will contribute to a dynamic environment that prioritizes the development of both students and staff, ensuring that the institution remains a cornerstone of educational excellence in the Northern Cape.
What You’ll Do
- Oversee procurement processes to ensure alignment with the Annual Procurement Plan.
- Manage the logistics of goods distribution across various campuses, including textbooks and consumables.
- Facilitate the formal bidding process, ensuring compliance with the PPPFA.
- Monitor service provider performance against established Service Level Agreements (SLAs).
- Maintain an asset register in compliance with GRAP standards and manage the lifecycle of movable assets.
- Develop and implement internal controls to ensure audit readiness and compliance with procurement regulations.
What You’ll Need
- Recognized Bachelor’s degree/National Diploma (NQF Level 6) in Supply Chain Management or a related field.
- A minimum of five years of experience in a Supply Chain Management environment, with at least three years in a supervisory role.
- Proficiency in MS Office Suite, particularly Advanced Excel, and digital literacy.
- Valid driver’s license and willingness to travel as needed.
- Knowledge of legislative frameworks such as the PFMA, Treasury Regulations, and the PPPFA.
How to Apply
Apply online at the application instructions below.
Requirements
Appropriate recognised Bachelor's degree/National Diploma (NQF Level 6) or equivalent qualification in Supply Chain Management or related field.A minimum of five years (5) working experience in a Supply Chain Management environment.
At least 3 years relevant Supervisory experience.
Digital literate and competent in Word / Excel / PowerPoint / Outlook / Teams.
A valid driver's license and willingness to travel.
Competencies: Legislative Frameworks: Public Finance Management Act (PFMA), Treasury Regulations, and the PPPFA.
Sourcing Strategies: Demand management, acquisition management, and contract management.
Public Sector Procurement: Working knowledge of the Central Supplier Database (CSD) and e-Tender portals.
Asset Management: Knowledge of GRAP standards regarding asset registers and disposal.
Analytical Thinking: Ability to interpret complex financial data and procurement trends.
Negotiation: Proven ability to manage Service Level Agreements (SLAs) and vendor relations.
Communication: High-level verbal and written reporting skills for council and internal Section and Unit presentations.
Computer Literacy: Proficiency in MS Office (Advanced Excel) and relevant ERP systems (e.
g.
, COLTECH).
Leadership: Strong team management and conflict resolution capabilities.
Extensive experience in bid committee administration (specification, evaluation, and adjudication).
Proven 47 track record in inventory control management.
Experience in internal audit coordination, specifically addressing SCM findings.
Experience in the development and implementation of SCM policies and standard operating procedures (SOPs).
A Postgraduate qualification (Honours or BCom Hons) in Supply Chain or Finance.
Completion of the National Treasury Public SCM Municipal Minimum Competency levels.
Experience specifically within the TVET or Higher Education sector.
In-depth knowledge of the CET Act (Continuing Education and Training Act).
Registration with a relevant professional body (e.
g.
, CIPS).
Job Duties
Demand and Acquisition Management: The manager must ensure that the procurement of all goods and services aligns with the College’s Annual Procurement Plan.Key Tasks: Overseeing the specifications process, managing the quotation system for lower-threshold purchases, and ensuring all acquisitions are competitive and cost-effective.
Performance Indicator: 100% execution of the approved procurement plan within budget.
Logistics and Inventory Management: This area focuses on the physical movement and storage of goods across various campuses.
Key Tasks: Managing the central stores, overseeing the distribution of textbooks and consumables to satellite campuses, and maintaining optimal stock levels to prevent over-purchasing or stock-outs.
Performance Indicator: Accuracy of inventory records and reduction in stock loss/wastage.
Bid Committee Secretariat and Administration: The SCM Manager acts as the custodian of the formal bidding process.
Key Tasks: Facilitating the Bid Specification, Evaluation, and Adjudication Committees.
Ensuring that all bids are advertised, opened, and awarded in strict accordance with the PPPFA (Preferential Procurement Policy Framework Act).
Performance Indicator: Zero successful appeals or legal challenges against awarded tenders due to procedural non-compliance.
Contract and Supplier Performance Management: Once a service provider is appointed, the SCM Manager must ensure value for money is realised.
Key Tasks: Monitoring the performance of service providers against Service Level Agreements (SLAs), managing contract renewals/terminations, and maintaining an updated and compliant database on the Central Supplier Database (CSD).
Performance Indicator: Timely delivery of services and documented quarterly supplier performance reviews.
Asset and Disposal Management: Responsible for the lifecycle of the College’s movable assets, from acquisition to retirement.
Key Tasks: Maintaining a GRAP-compliant asset register, ensuring all assets are barcoded and tracked across campuses, and managing the disposal of redundant or obsolete assets through auctions or transfers.
Performance Indicator: Successful reconciliation between the asset register and the general ledger during annual audits.
Compliance, Risk Management, and Audit Support: Ensuring the SCM unit always remains “audit-ready”.
Key Tasks: Developing and implementing internal SCM controls to prevent irregular, fruitless, and wasteful expenditure.
Preparing all necessary documentation and "audit trails" for the Auditor-General (AG) or internal auditors.
Performance Indicator: Achievement of a "clean audit" outcome for the Supply Chain Management unit.
