About the Role
The Corporate Office of Western TVET College is seeking a dedicated Assistant Director: Facilities and Records Management. This vital position is based in Randfontein, an area that plays an essential role in the service delivery landscape of South Africa. As the Assistant Director, you will be pivotal in ensuring the smooth operation of facilities management, overseeing maintenance, space optimization, and safety compliance. Your work will directly contribute to creating a safe and efficient environment for students and staff, enhancing the overall learning experience within the public service sector.
In this role, you will manage a variety of responsibilities that support the College’s mission to provide quality education and training. The community relies on the College as an educational institution that fosters growth and development, making your role crucial in maintaining the infrastructure that supports this mission. By effectively managing facilities and resources, you will help ensure that Western TVET College continues to thrive as a key educational provider in Gauteng.
About the Department
Western TVET College is committed to delivering quality vocational education and training that meets the needs of students and industries alike. The Corporate Office plays a significant role in supporting these objectives by ensuring that facilities are well-maintained and compliant with safety regulations. Working here means being part of a team that strives for excellence in public service, with a focus on creating sustainable environments for education and community engagement.
What You’ll Do
- Oversee the maintenance of college buildings and premises, ensuring optimal conditions.
- Compile and monitor the implementation of maintenance plans for machinery, tools, and equipment.
- Ensure the provision of office accommodation and parking services, optimizing space utilization.
- Conduct workshops to raise awareness of policies related to facilities management.
- Identify and address potential safety hazards within the college buildings.
- Develop and implement policies in compliance with the SHERQ and OHS Act.
- Conduct safety audits and facilitate health and safety training for staff.
- Manage fleet operations, ensuring vehicle cleanliness, maintenance, and compliance.
- Develop security policies and oversee the implementation of security measures on campus.
What You’ll Need
- A Matric/Grade 12 Certificate along with a recognized 3-year National Diploma or Degree in Building Management, Safety Management, Construction Management, or a related field.
- A minimum of 3-5 years of relevant work experience in Facilities Management, SHERQ, and OHS, with at least 2-3 years in a supervisory role.
- Proficiency in computer applications.
- A valid driver’s license.
- Strong knowledge of relevant legislation including the Public Service Act and Occupational Health and Safety Act.
- Excellent verbal and written communication skills, with a focus on interpersonal and people management abilities.
How to Apply
Please hand deliver your application or email it in a pdf format, as one attachment, quoting the relevant reference number to the Principal, Western TVET College, Corporate Office.
Requirements
Matric/Grade12 Certificate plus a recognised 3-year National Diploma or Degree in Building Management/Safety Management/ Construction Management or a relevant qualification.Must have a minimum of 3-5 years relevant work experience in Facilities Management, SHERQ and OHS environment of which 2-3 years should be on supervisory level.
Must be computer literate.
Must have a valid driver’s license.
Competencies, Knowledge, And Skills: Knowledge of Public Service Act and Regulations, Occupational Health and Safety Act, immovable Asset Management Act, Telephone Management system, fire control system and facilities management system.
Must have good verbal and written communication, inter-personal, people management, planning and organising, presentation, report writing, problem solving, analytical, client oriented, project management and financial management skills, integrity, proactive and committed.
Job Duties
Oversee maintenance of buildings and premises: Compile maintenance plan regarding machinery, tools and equipment.Monitor the implementation of the maintenance plan.
Ensure provision of office accommodation and parking services.
Optimize the utilization of space in building and land.
Responsible for optimal space planning and full building maintenance.
Facilitate and ensure awareness workshops of policies and procedure manuals relating to facilities management.
Identify potential risk hazards in the building.
Ensure the provision of cleaning services.
Ensure proper signage (Warning information signs) in and around the buildings of the institution to minimize safety risk.
Ensure compliance to SHERQ and OHS Act: Develop and implement policies related to SHERQ and OHS.
Conduct OHS awareness programmes.
Assist with information regarding health and safety matters.
Develop the college emergency evacuation plan.
Conduct safety audits in all the premises.
Identify potential health and safety hazards.
Ensure that the OHS committee is established and active.
Develop quality assurance and SHERQ policies.
Investigate health and safety related complaints.
Ensure that all workshops at the College comply to statutory requirements.
Ensure formation/ appointments and training of safety representatives and first aiders at all College sites.
Reporting and coordination all the IODs.
Oversee fleet management: Develop and implement fleet management policies.
Ensure and monitor the cleanliness and maintenance of vehicles.
Ensure control, supervision and authorization of all official usage of all College vehicles.
Ensure warranty management, maintenance, insurance and licensing of vehicles.
Ensure the monitoring of appropriate license of drivers of vehicles.
Ensure monitoring of logs books.
Ensure the monitoring of compliance with the procedures to be followed in the case an accident.
Ensure the monitoring of parking of the vehicles.
Maintain the physical security functions including key control, personnel, document and surveillance security: Development, review and monitor the implementation of security policy.
Ensure the provision of technical security services.
Responsible for security and access control at facilities.
Monitor and upgrade the access control system of the college.
Conduct preliminary theft investigation.
Develop and maintain as security training capacity for the college.
Ensure proper control procedures and monitoring of the electronic security system.
Ensure 50 adherence to contractors SLA on site such as security, garden service etc.
Records management.
