About the Role
The Senior Officer: Student Registration position at Northlink TVET College’s Central Office in Bellville is crucial for ensuring a streamlined registration process for students across the college. In this role, you will coordinate the implementation of student application and registration activities, playing a key part in shaping the educational journey of countless learners. Your work will directly impact the efficiency of the registration cycles, assisting the institution in achieving its enrolment targets and maintaining compliance with admission requirements.
As a Senior Officer, you will engage with various stakeholders within the college, including campuses and academic departments, to resolve registration matters effectively. Your efforts will contribute to a positive student experience, fostering an inclusive educational environment in the public service sector of South Africa. This role not only emphasizes administrative prowess but also highlights the importance of supporting students throughout their academic journey.
About the Department
Northlink TVET College is dedicated to providing accessible and quality education, empowering students with the skills and knowledge they need to thrive in their careers. The college serves as a vital institution in the higher education landscape, focusing on vocational training and aligning its programs with industry needs. Working here means being part of a mission that transforms lives and contributes to the economic development of the community.
What You’ll Do
- Coordinate and implement student application and registration activities effectively.
- Monitor application and registration processes to ensure compliance with approved procedures.
- Provide support throughout annual, semester, and trimester registration cycles.
- Assist in achieving institutional enrolment targets and monitor registration progress.
- Ensure compliance with admission requirements and selection processes.
- Capture, verify, maintain, and update student information on the Student Management System.
- Conduct quality assurance checks on registration information and student files.
- Allocate and manage daily activities of registration administrative staff.
- Offer guidance and support to staff regarding registration processes and system requirements.
- Identify training needs and assist with capacity-building initiatives for staff.
- Monitor service delivery standards and implement continuous improvements.
- Address student registration-related inquiries and provide accurate information.
- Liaise with campuses, academic departments, and external stakeholders to resolve registration matters.
- Implement approved policies and process improvements within the registration environment.
- Assist with internal and external audits by providing necessary registration information.
- Identify operational risks and recommend improvements for enhanced efficiency and service delivery.
What You’ll Need
- National Diploma/Degree (NQF Level 6/7) in Public Administration, Business Administration, or relevant field.
- A minimum of 3-5 years of relevant experience in student administration, admissions, or registration within a higher education environment.
- Supervisory experience is required.
- Strong computer literacy and a valid driver’s license.
- Knowledge of the TVET College sector and post-school education environment.
- Understanding of DHET policies and guidelines related to student enrolment.
- Familiarity with student admission, registration, and records management processes.
- Ability to interpret legislation, policies, and procedures effectively.
- Excellent problem-solving, decision-making, and communication skills.
- Strong analytical and investigative skills, along with professionalism and accountability.
How to Apply
Northlink TVET College invites applicants to apply online via email or alternatively, applications can be hand-delivered to the Central Office.
Requirements
National Diploma/ Degree (NQF Level 6/7) in Public Administration, Business Administration, Office Management, Administration or a relevant qualification.Minimum of 3-5 years relevant experience in student administration, admissions, registration or a related higher education environment.
Supervisory experience.
Computer Literacy.
Valid Driver’s Licence.
Knowledge and understanding of the TVET College sector and post-school education environment.
Knowledge of DHET policies, guidelines and Standard Operating Procedures relating to student enrolment.
Knowledge of student admission, registration and records management processes.
Understanding of student information management systems.
Understanding of public sector policies, including DHET/ TVET regulatory and compliance requirements.
Planning and organisational skills.
Problem-solving and decision-making skills.
Good verbal and written communication skills.
Strong analytical, investigative skills.
Ability to interpret legislation, policies and procedures and apply them.
53 Professionalism, accountability and ethical conduct.
Sound judgement and objectivity.
Ability to maintain confidence and exercise discretion.
Job Duties
Coordinate the implementation of student application and registration activities.Monitor application and registration processes to ensure efficiency and compliance with approved procedures.
Provide support during annual, semester and trimester registration cycles.
Monitor registration progress and assist in achieving institutional enrolment targets.
Ensure compliance with approved admission requirements and selection processes.
Coordinate the capturing, verification, maintenance and updating of student information on the Student Management System.
Conduct quality assurance checks on registration information and student files.
Allocate and monitor daily activities of registration administrative staff.
Provide guidance and support to staff regarding registration processes and system requirements.
Identify training needs and assist with capacity-building initiatives.
Monitor service delivery standards and ensure continuous improvement.
Coordinate responses to student registration-related enquiries.
Provide accurate information regarding applications, admissions, registration processes and institutional requirements.
Liaise with campuses, academic departments, student support services and external stakeholders to resolve registration matters.
Implement approved policies, procedures and process improvements within the registration environment.
Assist with internal and external audits by providing required student registration information and evidence.
Identify operational risks and recommend improvements to enhance efficiency and service delivery.
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All shortlisted candidates will be required to complete a relevant competency exercise.
