About the Role
The Northern Cape TVET College is seeking a motivated Campus Administrator to join their team at the De Aar Campus. This important role serves the community by providing essential administrative support services that contribute to the smooth operation of the campus. As a Campus Administrator, you will be at the forefront of ensuring that students receive the best possible experience, from registration to examinations. This position is based in De Aar, a charming town in the Northern Cape, where you will be an integral part of the local educational landscape.
Your contributions will directly impact the quality of public service in education, enhancing the administrative efficiency of the college and supporting the development of future professionals in South Africa. By facilitating processes such as student registration, human resource services, and procurement, you will play a critical role in fostering a productive learning environment.
About the Department
Northern Cape TVET College is dedicated to providing high-quality vocational education and training that equips students with the skills needed for success in various sectors. The college’s mission is to bridge the gap between education and employment, ensuring that students are well-prepared for the workforce. Working here means being part of a dynamic team that is committed to empowering individuals and contributing to the broader community development in South Africa.
What You’ll Do
- Provide comprehensive administrative support to ensure efficient campus operations.
- Manage human resource services, including leave management and staff support.
- Coordinate procurement processes, including drafting requisitions and maintaining a structured filing system.
- Oversee student registration and facilitate the examination process to ensure a seamless experience for learners.
- Support the development and implementation of campus enrollment plans and manage administrative schedules.
- Maintain compliance with public service regulations and contribute to quality management systems.
What You’ll Need
- A recognized Bachelor’s degree or National Diploma (NQF Level 6) in Public Administration, Office Administration, Management Assistance, or a related field.
- At least two years of relevant experience in an administrative, corporate, or public sector office environment.
- Proficiency in digital tools such as Word, Excel, PowerPoint, Outlook, and Teams.
- Excellent communication and interpersonal skills to effectively collaborate with stakeholders.
- A valid driver’s license and a willingness to travel as required.
- Strong planning, organizing, and time-management skills to effectively juggle various administrative responsibilities.
How to Apply
Please follow the application instructions below to submit your application.
Requirements
Appropriate recognized Bachelor's degree/National Diploma (NQF Level 6) or equivalent qualification in Public Administration, Office Administration, Management Assistant or related field.Minimum 2/two years related experience.
Digital literate and competent in Word / Excel / PowerPoint / Outlook / Teams.
Excellent communication and interpersonal skills, with the ability to collaborate effectively with internal and external stakeholders.
A valid driver's license and willingness to travel.
Competencies: Sound knowledge of general office administration procedures, secretarial support functions, and campus operational systems.
Understanding of Public Service legislations, policies, regulations, and frameworks, including the Public Service Act, Public Service Regulations, Employment Equity Act, and Labour Relations Act.
Broad familiarity with the Post-School Education and Training (PSET) sector, Higher Education sector, and TVET college administration environments.
Basic understanding of corporate governance, cost centre budgetary principles, expenditure tracking, and cash flow management.
Working knowledge of archiving standards, record-keeping requirements, and QMS (Quality Management Systems) compliance.
Strong planning, organising, and time- management skills to coordinate campus enrolment plans, meetings, workshops, and administrative schedules.
Excellent communication and interpersonal skills for client-oriented service delivery, staff support, and resolving administrative queries.
Proficiency in report writing, compiling management presentations, and drafting departmental correspondence and procurement memos.
Problem-solving and analytical skills to verify documentation, reconcile data exceptions, and monitor all staff attendance registers.
Financial and administrative skills to handle purchase requisitions, invoice coordination, and basic cost-centre expenditure tracking.
2 Years of practical experience working within a busy administrative, corporate, or public sector office environment.
Practical experience in coordinating human resource administrative functions, such as leave management, Performance Management and Development System (PMDS) documents, and disciplinary or grievance record-keeping.
Hands-on experience in handling procurement processes, drafting requisitions, receiving goods, and maintaining structured filing and archiving systems in line with compliance regulations.
Experience in 56 supporting student administration processes, including student registration, data capturing, document scanning, and examination coordination.
Advanced qualifications (such as an Advanced Diploma or Bachelor's Degree) in Public Management, Administration, or Office Management and Technology will be an added advantage.
Prior working experience within a public TVET college environment will be an added advantage.
Formal training or experience in financial record-keeping, asset management, or supply chain management within the public sector will be an added advantage.
Experience with electronic student management information systems (IFSS / Coltech or similar TVET MIS platforms) will be an added advantage.
Job Duties
Render administrative support services.Administer and coordinate Human Resource Services.
Provide procurement services.
Maintain a proper filing system.
Administer student registration and examination process.
