About the Role
The Western TVET College is looking for a driven Head of Administration to join their dynamic team at the Krugersdorp Central Campus. This role is crucial for ensuring the smooth operation of academic and student administration support services, helping to foster an environment where students can thrive. By overseeing essential functions such as student support, resource management, and administration, you will directly contribute to the educational journey of countless individuals in the community. The position is based in Krugersdorp, a vibrant town in Gauteng, and is a significant opportunity to make a positive impact within the public service sector.
In this role, you will be tasked with coordinating various administrative processes that are fundamental to the college’s functionality. From managing student registrations and overseeing financial support to ensuring compliance with safety and maintenance standards, your efforts will play a pivotal part in shaping a supportive and efficient learning environment. Your leadership will help empower staff and students alike, making this a rewarding position for anyone passionate about education and community service.
About the Department
The Western TVET College is dedicated to providing high-quality education and training that meets the needs of the local community and the broader South African economy. The college’s mission is to equip students with the skills and knowledge necessary for success in their chosen fields, promoting lifelong learning and professional growth. Working within this department offers the chance to be part of an institution that is committed to excellence and innovation in education.
The college operates under the principles of inclusivity and accessibility, ensuring that education is available to all. By joining the team, you will be contributing to a legacy of empowerment and opportunity, making a real difference in the lives of students and the community at large.
What You’ll Do
- Oversee the administration of student support services, including academic and financial assistance
- Manage the student registration and examination processes, ensuring accuracy and compliance
- Coordinate human resource administration, including leave forms and performance management documentation
- Supervise financial, asset, and supply chain management services, ensuring procurement and maintenance processes are followed
- Implement occupational health, safety, and environmental management strategies at the campus
- Provide general administrative support, including preparing reports, memos, and organizing meetings
What You’ll Need
- Matric/Grade 12 Certificate and a recognised 3-year National Diploma or Degree in Public Management, Administration, or a relevant qualification
- A minimum of 3-5 years of relevant work experience in administration, with at least 2-3 years in a supervisory role
- Proficiency in computer applications and a valid driver’s license
- Strong knowledge of Public Service regulations, office administration, and TVET Administration
- Excellent verbal and written communication skills, along with strong problem-solving and planning abilities
How to Apply
Please hand deliver your application or email it to [email protected] in a pdf format and as one attachment, quoting the relevant reference number to the Principal, Western TVET College, Corporate Office, 42 Johnstone Street, Randfontein, 1760.
Requirements
Matric/Grade12 Certificate plus a recognised 3-year National Diploma or Degree in Public Management / Administration or a relevant qualification.Must have a minimum of 3-5 years relevant work experience in Administration at an Institution of Higher Learning of which 2-3 years should be on supervisory level.
Must be computer literate.
Must have a valid driver’s license.
competencies, knowledge, and skills: Knowledge of Public Service Act and Regulations.
Knowledge of office administration.
Knowledge of Public Service legislations and policies.
Knowledge of PSET.
Knowledge and understanding of the TVET Administration.
Understanding cost centre budgetary, expenditure and cash flow management.
Must have good verbal and written communication, inter- personal, people management, planning and organising, presentation, report writing, problem solving, analytical, client oriented, project management and financial management skills, integrity, proactive and committed.
Job Duties
Oversee the academic and student administration support services: Administer the provision of student support services.Administer the provision of student academic support services.
Administer the provision of resource centre.
Manage residence services.
Administer student attendance.
Administer student financial support.
Support the implementation of college sport, arts and cultural programme at campus level.
Oversee student registration and examination administration process: Draw up a campus enrolment plan.
Coordinate the student registration process.
Ensure that student portfolios of evidence and student records are safely filed.
Ensure that student information is correctly captured and reconciled.
Ensure data exceptions and corrections.
Process the details of applications for programmes and credits.
Coordinate the examination process.
Coordinate certification process.
Oversee and coordinate human resource administration services: Coordinate Leave forms and submit to central office.
Coordinate PMDS documents and submit to central office.
Coordinate all conditions of services matters and submit to central office for processing.
Coordinate all training and development request submit to central office.
Coordinate request to advertise forms and submit to 51 central office.
Coordinate all relevant documentation pertaining to disciplinary cases and grievances and submit to central office.
Follow up and resolve all human resource administration queries and issues emanating from campus staff.
Maintain human resource records administration.
Monitor the attendance register for staff.
Support the implementation of college staff wellness programme at campus level.
Oversee and coordinate financial, asset and supply chain management services: Coordinate procurement memo and requisition forms to central office for processing.
Manage receive goods and services.
Verify the correctness of goods and services supplied against the appropriate documentation.
Coordinate and submit invoices to central office for processing.
Follow-up on campus requisitions made.
Coordinate asset movement forms to central office for processing.
Oversee campus infrastructure, maintenance and fleet management services: Ensure the implementation of occupational health, safety and environmental management strategies and programmes at campus level.
Ensure the provision of infrastructure maintenance services.
Ensure the provision of fleet management services.
Ensure the provision of security services.
Ensure the provision of gardening and cleaning services.
Provide general administration support services and maintain a proper filing system.
Coordinate and gather campus information as and when requested by corporate office and department.
Prepare submissions, memo, reports, presentations, and other correspondence.
Arrange meetings, conferences, workshops and other gatherings as required.
Provide other secretarial support services to campus management.
Maintain files for all campus staff.
Filing of all relevant documentation according to QMS requirements and national achieve Act.
Keep record of postage received from central office and ensure that the distribution is done accordingly and the register is kept by the relevant official.
