Supply Chain Management Clerk – Pretoria – Department Of Public Service And Administration

About the Role

The Supply Chain Management Clerk in the Procurement Division is a vital role within the Department of Public Service and Administration, based in the heart of Pretoria. This position serves as an essential entry point for ensuring compliance and facilitating smooth procurement processes. The successful candidate will engage with internal clients, verifying requisitions and managing supplier information to uphold the integrity of public service operations. By maintaining accurate records and promptly addressing queries, you will contribute significantly to the efficiency and effectiveness of government jobs, directly impacting the community in South Africa.

In this position, your attention to detail and commitment to compliance will support the department’s mission of responsible procurement practices. Your efforts will not only enhance operational efficiency but also ensure that public resources are utilized effectively, thereby fostering trust and transparency within the community. This role is perfect for individuals looking to make a tangible difference in public service while gaining valuable experience in supply chain management and procurement processes.

About the Department

The Department of Public Service and Administration is dedicated to creating a capable and accountable public service that is responsive to the needs of the citizens of South Africa. Its mandate focuses on enhancing government efficiency and promoting good governance through effective procurement and administration practices. Working in this department means being part of a team that strives to improve service delivery and ensure that public services are accessible and beneficial to all.

What You’ll Do

• Receive and verify e-requisitions from internal clients for compliance with relevant prescripts.
• Check supplier status on the Central Suppliers Database before processing requisitions.
• Approve compliant requisitions online using SharePoint, adhering to departmental turnaround times.
• Return non-compliant requisitions to clients with explanations of transgressions.
• Prepare hard copies of compliant requisitions for distribution to relevant officials.
• Update e-requisitions on SharePoint immediately with relevant order numbers.
• Generate daily and weekly reports on outstanding requisitions and turnaround times.
• Assist with capturing requests on LOGIS and handle related queries effectively.
• Report system issues promptly to supervisors and ensure effective client communication.
• Perform additional duties as delegated within the Supply Chain Management environment.

What You’ll Need

• A Higher Certificate (NQF Level 5) in Public Management, Administration, Logistics Management, Public Finance, Accounting, Purchasing Management, or a related qualification.
• General exposure to logistics and compliance management is advantageous.
• Basic knowledge of BAS, LOGIS, and Procurement Integration (PI).
• Strong writing and communication skills.
• Ability to manage and plan effectively.
• Competence in interpreting and applying relevant legislation and policies (PFMA, PPPFA, B-BBEE).
• Proficiency in Microsoft Office applications (Word, Excel, Outlook).
• Ability to work independently with minimal supervision.
• Understanding of Modified Cash Standards and the interpretation of financial statements.

How to Apply

Applicants must submit their applications via the link provided below.