About the Role
The Western TVET College is seeking a dedicated professional for the position of Assistant Director: Registration Services at their Corporate Office located in Randfontein, Gauteng. This role plays a vital part in ensuring that student registration processes are managed efficiently and effectively, ultimately impacting the educational journey of numerous learners in the community. By overseeing the administration of student registration, admission, and scheduling, this position contributes to the larger mission of enhancing the educational landscape in South Africa.
In this role, you will champion the online application and registration processes, coordinate student support services, and ensure data integrity through the Management Information System. Your efforts will directly support the community by facilitating access to quality education and financial aid, thereby fostering a more educated and skilled workforce for the future. Working at Western TVET College not only provides a fulfilling career in public service but also allows you to make a meaningful difference in students’ lives.
About the Department
The Western TVET College is dedicated to providing high-quality vocational education and training to equip students with the skills needed for the job market. With a focus on facilitating access to education and supporting student success, the college aims to develop a competent and capable workforce that meets the demands of various sectors. Working within this department allows you to contribute to the educational advancement and empowerment of South Africans, aligning with the broader goals of the Department of Higher Education and Training.
What You’ll Do
- Manage and oversee the overall student registration administration process
- Develop, review, and implement policies and procedures related to student registration and admissions
- Conduct workshops to ensure understanding of registration procedures among staff
- Establish and lead the College Enrolment and Student Selection Committees
- Promote and manage online application and registration systems
- Advise on marketing strategies to attract potential students
- Ensure the Management Information System is up-to-date and accurate
- Coordinate student financial aid and bursary services, ensuring compliance with guidelines
- Develop and maintain accurate filing and record-keeping systems for student documentation
- Conduct monitoring and verification of student records across multiple campuses
What You’ll Need
- Matric / Grade 12 Certificate plus a recognised 3-year National Diploma or Degree in Public Management, Public Administration, Business Administration, or a relevant field
- A minimum of 3 to 5 years of relevant work experience in registration services, preferably in the public sector or higher education
- At least 2-3 years of supervisory experience
- Proficiency in computer literacy and management information systems
- A valid driver’s license
How to Apply
Please hand deliver your application or email it to [email protected] in a pdf format and as one attachment, quoting the relevant reference number to the Principal, Western TVET College, Corporate Office, 42 Johnstone Street, Randfontein, 1760.
Requirements
Matric / Grade12 Certificate plus a recognised 3-year National Diploma or Degree in Public Management / Public Administration / Business Administration or a relevant qualification.Must have minimum of 3 to 5 years relevant work experience in registration services preferably in the Public Sector or Institutions of Higher Learning of which 2-3 years should be on supervisory level.
Must be computer literate.
Must have a valid driver’s license.
Competencies, Knowledge, And Skills: Knowledge and understanding of the registration processes and procedures.
Knowledge of the TVET sector regulations and legislative framework.
Knowledge of the Business Management Systems.
Knowledge of practice notes, provincial and national policy frameworks relevant to Education, Training and Development.
Knowledge of Skills Development Act, PSET Act, Labour Relations Act, Public Service Regulations and Public Service Act.
Should have strong administrative, planning, organising, report writing, problem solving, project management and people management skills.
Job Duties
Manage the administration of the overall student registration: Develop, review and monitor the implementation of policies and procedure in relation to student registration, admission, scheduling and records.Provide workshops on the implementation of policies and procedure in relation to student registration, admission, scheduling and records.
Develop and implement student enrolment and registration standard operating procedures which are aligned to those of the Department.
Establish and oversee the work of the College Enrolment Committee as well as the Student Selection Committee.
Champion online application and registration processes.
Advise on marketing strategies to attract new potential students.
Manage and update the Management Information System to ensure data validity and integrity.
Ensure data verification processes are carried out according to relevant data policies.
Manage student registration and ensure proper procedures are followed.
Develop and review registration documents for accuracy.
Manage the database for new graduates and alumni into the job market.
Ensure provisioning of pre-entry support services to student during the registration process in relation to (financial aid, bursaries, student accommodation).
Coordinate the provision of guidance and testing of students, regarding choice of and placement within programmes.
Develop and implement a filing/recordkeeping system for student records.
Conduct monitoring and verification of student records across the delivery system/sites.
Implement the Central Application System from DHET.
Ensure overall supervision and maintenance of MIS licenses.
Maintain and update database of students enrolled within programmes.
Ensure that student orientations are conducted in all campuses.
Oversee the provision of student financial aid and bursary services support: Ensure that the TVET Bursary Scheme is administered strictly according to the bursary rules and guidelines.
Coordinate and chair the financial aid committee meeting and facilitate the awarding of approved college financial assistance programme.
Verify compiled data on bursary statistics.
Monitoring the tracking of student bursary requirements compliance and implement remedial initiative as required.
Identify potential sponsors in recognising academic achievement.
Manage the administration of student learning materials: Oversee issuing and collection of textbooks and learning materials.
