About the Role
The Department of Public Service and Administration invites applications for the role of Senior Provisioning Administrative Officer: Demand, based at the Capricorn District Office. This position is vital for ensuring that procurement processes within government are efficient and transparent, impacting the delivery of essential services to the community. Located in Polokwane, this role plays a crucial part in the public service framework, directly contributing to the improvement of local governance and service delivery in South Africa.
In this position, you will be responsible for facilitating the requisition of quotations, managing bid processes, and ensuring compliance with supply chain management prescripts. Your role will not only support the operational needs of the department but also enhance the value of public service by ensuring that resources are allocated effectively and responsibly. By maintaining the integrity of procurement processes, you will help foster trust and accountability within the community.
About the Department
The Department of Public Service and Administration is dedicated to promoting effective and efficient public service delivery across South Africa. Its mission encompasses the establishment of a skilled, responsive, and accountable workforce that meets the needs of citizens. Working in this department means being part of a team that strives to uphold the principles of good governance and enhance the lives of South Africans through dedicated service and policy implementation.
What You’ll Do
- Facilitate the requisition of quotations for procurement needs.
- Manage the advertisement of bids and invitation of quotations.
- Issue and record requests for quotations, ensuring accurate documentation.
- Oversee the closing of bids and maintain detailed receipt registers.
- Facilitate the specification and evaluation processes for bids.
- Compile appointment letters for committee members involved in evaluations.
- Serve as the secretariat for bid evaluation and specification committees.
- Ensure compliance with supply chain management regulations and policies.
- Maintain the departmental supplier database and interface with the Central Supplier Database (CSD).
- Supervise subordinates and support their professional development.
What You’ll Need
- A Grade 12 certificate and an appropriate qualification at NQF 6 in Financial Management, Supply Chain Management, Procurement Management, Logistics, or an equivalent qualification recognized by SAQA.
- A minimum of 2-3 years of relevant experience in procurement or supply chain management.
- A valid motor vehicle driver’s license (not applicable for persons with disabilities).
- Strong knowledge of Public Service Regulations, Acts, policies, and procedures.
- Familiarity with the Public Finance Management Act (PFMA).
- Excellent communication and interpersonal skills.
- Ability to manage conflict and work effectively under pressure.
- Proficient in report writing and policy analysis.
- High level of integrity, honesty, and confidentiality in handling sensitive information.
How to Apply
Please submit your application before the closing date as late applications will not be considered.
Requirements
Grade 12 plus an appropriate qualification at NQF 6 in Financial Management / SCM / Procurement Management / Logistic or equivalent qualification in the relevant field or area as recognised by SAQA.A minimum of 2-3 years relevant experience.
Valid motor vehicle driver’s licence (with the exception of persons with disabilities).
Knowledge and Skills: Knowledge of Public Service Regulations, Acts, policies and procedures.
Knowledge of Public Finance Management Act (PFMA).
Good communication and listening skills, Good interpersonal relationship, Government financial systems (e.
g.
, BAS and LOGIS).
Ability to handle pressure.
Conflict management.
Policy analysis and interpretation skills.
Report writing skills.
Problem analysis and analytical thinking.
Honesty and confidentiality, customer care skills.
Job Duties
Facilitate the requisition of quotations.Receive approved specifications / Terms of References (TORs) for advertisement of bids and invitation of quotations.
Issue out requests for quotations.
Closing of the bids and price quotations.
Record bids & quotations in the receipt registers and compilation of the checklists.
Facilitate bid specification and evaluation processes.
Compile the appointment letters for bid evaluation and specification committee members.
Serve as the secretariat of the bid evaluation and specification committees.
Facilitate compliance with SCM prescripts.
Facilitate departmental supplier database or CSD (Central Supplier Database) interface.
Request quotations from suppliers.
Receive, evaluate and adjudicate quotations.
Supervise the subordinates.
