About the Role
The Department of Public Service and Administration is excited to announce a vacancy for the position of Provisioning Administrative Officer: Demand & Acquisition, located at the Mopani District Office. This role is pivotal in ensuring that the procurement processes meet the needs of the community efficiently and effectively. By managing the supply chain and ensuring the timely acquisition of goods and services, you will contribute significantly to the public service, enhancing the overall quality of service delivery in South Africa.
As a Provisioning Administrative Officer, you will be part of a dedicated team focused on improving procurement practices and ensuring compliance with established standards. Your work will help streamline operations, allowing local government to serve its citizens better. This position not only requires strong analytical skills but also a commitment to supporting the community through responsible sourcing and effective supply chain management.
About the Department
The Department of Public Service and Administration is dedicated to promoting a capable, accountable, and development-oriented public service. The department’s mission is to enhance service delivery by ensuring that government institutions operate efficiently and transparently. Working here means being part of a team that strives for excellence in public service, contributing to the betterment of South Africa’s communities.
What You’ll Do
- Provide regular status and progress reports to management, highlighting trends, risks, and recommendations for improvement.
- Conduct gap analyses to determine future service needs.
- Manage and maintain a comprehensive database of suppliers.
- Ensure quality reporting on the sourcing of goods and services.
- Consolidate procurement plans based on input from various units.
- Facilitate capacity building for users on new procedures or systems.
- Assist in developing acquisition plans or strategies.
- Purchase goods and services that meet user requirements.
- Ensure compliance with contractual obligations and the flow of orders.
- Process requisitions and monitor adherence to Service Level Agreements.
- Conduct quality assurance for incoming and outgoing requisitions.
- Ensure requisitions align with BEE and the South African Vendor Market.
What You’ll Need
- Grade 12 plus a relevant qualification at NQF 6 in Financial Management, Supply Chain Management, Procurement Management, Logistics, or an equivalent qualification recognized by SAQA.
- A minimum of 1-2 years’ experience in Supply Chain Management.
- A valid motor vehicle driver’s license (with exceptions for persons with disabilities).
- Knowledge of the Supply Chain Management framework, Public Finance Management Act (PFMA), and other relevant regulations.
- Strong analytical and reporting skills to identify trends and propose solutions.
How to Apply
Please submit your application before the closing date as late applications will not be considered.
Requirements
Grade 12 plus an appropriate qualification at NQF 6 in Financial Management / SCM / Procurement Management / Logistics or equivalent qualification in the relevant field or area as recognised by SAQA.A minimum of 1-2 years experience in Supply Chain Management.
Valid motor vehicle driver’s license (with exception of persons with disabilities).
Knowledge And Skills: Knowledge of the Supply Chain Management framework, Public Finance Management Act (PFMA), Preferential Procurement Policy Framework Act (PPPFA), Treasury Regulation, Broad Based Black Economic Empowerment Act (B-BBEE) and other relevant prescripts.
Job Duties
Provide regular status/progress reports to management highlighting trends, problems, risks, deviations, delays and make appropriate recommendations for improvement.Determine possible future need for service by conducting a gap analysis.
Manage and maintain the database of all suppliers.
Ensure quality reporting on sourcing of goods and services.
Consolidate procurement plan based on inputs from various units.
Capacity building to all users on new procedures or systems implemented for the purpose of needs and market analysis.
Assist with the development of acquisition plan or strategy.
Purchase goods and services that meet users’ requirements.
Ensure that contractual obligations are met to administer the flow of orders as well as ensuring that all orders are invoiced.
Receive and process requisition.
Ensure that the Service Level Agreements are met.
Monitor and make Quality 214 Assurance of the incoming and outgoing requisition.
Ensure that requisitions are in line with the BEE as well as the South African Vendor Market.
