Senior Administrative Officer – Pretoria – Department Of Health

About the Role

The Department of Health is looking for a Senior Administrative Officer to join their dynamic team in Pretoria. This pivotal role is crucial for the effective management of administrative tasks within the Directorate, ensuring smooth operations that benefit the community. By managing documentation, facilitating communication, and supporting human resources functions, the Senior Administrative Officer plays a vital role in enhancing public service delivery and contributing to the health and well-being of South Africans.

Located in the heart of Pretoria, this position offers the opportunity to work within a dedicated team committed to excellence in public health administration. The responsibilities include overseeing mail registration, coordinating HR functions, and maintaining crucial budgetary processes. This role not only impacts the internal workings of the Department but also serves the greater good, ensuring that health services are efficiently managed and accessible to all.

About the Department

The Department of Health is dedicated to providing comprehensive health services to all South Africans. Its mission focuses on promoting health, preventing illness, and ensuring equitable access to healthcare. Working within this department means being part of a larger vision that seeks to improve the quality of life for individuals and communities across the nation. The department values professionalism, commitment, and the pursuit of excellence, making it an inspiring place to contribute to meaningful change.

What You’ll Do

• Control and manage documentation within the Directorate.
• Oversee the mail register and ensure timely registration and dissemination of documents.
• Process telephone queries and provide necessary responses.
• Administer human resources management functions, including managing the leave register.
• Prepare submissions for vacant posts and coordinate staff appointments.
• Organize interviews and maintain relevant records.
• Compile budget expenditure reports and assist with budget allocation for operational activities.
• Ensure the maintenance and organization of the filing system for unit documents.
• Arrange meetings, workshops, and official functions, including travel and accommodation logistics.
• Liaise with travel agencies and manage procurement of necessary supplies.

What You’ll Need

• A Grade 12 certificate (NQF4) and a National Diploma (NQF6) in Office Administration, Public Administration, Business Administration, or related fields.
• At least three years of supervisory experience in Administration.
• Comprehensive knowledge of departmental financial and budgeting procedures.
• Strong understanding of human resources legislation and the Public Finance Management Act.
• Proficiency in MS Office and excellent communication skills, both verbal and written.
• Problem-solving, analytical, planning, and organizing abilities.
• A valid driver’s license and the ability to work independently as well as collaboratively within a team.

How to Apply

Please submit your application before the closing date as late applications will not be considered.