Senior Administrative Officer – Pietermaritzburg – Kwazulu-natal Provincial Manager’s Office

About the Role

The KwaZulu-Natal Provincial Manager’s Office is seeking a dedicated and skilled Senior Administrative Officer to join its team in Pietermaritzburg. This role is pivotal in providing essential administrative support that ensures the smooth operation of the unit. By facilitating effective communication and managing various administrative tasks, the Senior Administrative Officer will contribute significantly to the public service efforts in KwaZulu-Natal, ultimately enhancing the community’s welfare. This position not only involves critical logistical arrangements but also the compilation of important documents and reports that aid in decision-making processes.

In this role, you will be at the heart of the unit’s operations, ensuring that all administrative functions are executed efficiently. Your contributions will help maintain a well-organized environment, allowing staff to focus on delivering quality services to the public. This position is an opportunity to demonstrate your expertise while making a meaningful impact in the community you serve.

About the Department

The KwaZulu-Natal Provincial Manager’s Office is dedicated to managing and implementing policies that improve the quality of life for all residents in the province. With a mission to promote effective governance and ensure the delivery of essential services, this department plays a crucial role in the public sector. Working within this department means being part of a team that values integrity, accountability, and innovation, all aimed at making a positive difference in the lives of South Africans.

What You’ll Do

• Provide comprehensive administrative support for the unit’s daily operations.
• Manage travel arrangements, venue bookings, and accommodation for staff.
• Oversee the administration of office correspondence, compiling letters, memorandums, and reports.
• Maintain an organized filing system for documents and correspondence.
• Compile financial and administrative reports, including budget and cash flow projections.
• Act as secretary during meetings, ensuring minutes and action items are accurately recorded.
• Track incoming work, ensuring deadlines are met and correspondence flows smoothly.
• Liaise with various stakeholders to facilitate communication and document processing.
• Implement risk and compliance management practices effectively.
• Coach and guide staff on best practices and compliance with regulations.

What You’ll Need

• An undergraduate qualification in Office Management and Technology, Business Management, Administration Management, or a related field at NQF Level 6 recognised by SAQA.
• A minimum of 2 years’ experience as an Administrative Officer or Chief Administration Clerk.
• Proficiency in office budget administration and knowledge of National Treasury Regulations.
• Extensive knowledge of various filing systems and the Public Finance Management Act (PFMA).
• Understanding of departmental legislation and prescripts, as well as the Public Service Regulatory Framework.
• Valid driver’s license and willingness to travel and work extended hours.
• Strong problem-solving skills, planning, and organisational abilities.
• Excellent verbal and written communication, customer focus, and attention to detail.
• Ability to multitask and work collaboratively within a team.

How to Apply

Applications compliant with the “Directions to Applicants” above, must be submitted online at the provided link.