Senior Administrative Officer – Gqeberha – Department Of Home Affairs

About the Role

The Department of Home Affairs is seeking two Senior Administrative Officers to join their dynamic team based in Tshwane and Gqeberha. This pivotal role is essential in ensuring the smooth administration of services that directly impact the lives of South Africans. Working within the Directorate of Permit Functional Services, you will contribute to the operational efficiency of the unit, helping facilitate essential services for the community. Your efforts will enhance the overall functioning of public service, making a tangible difference in the lives of many.

As a Senior Administrative Officer, you will provide vital administrative support, ensuring that all aspects of office correspondence, documentation, and general administrative activities are efficiently managed. This position is not just about paperwork; it is about enabling the department to serve the public better, ensuring that all processes are streamlined and effective. This role is based in Gqeberha, a city known for its vibrant culture and diversity, which adds to the importance and relevance of your work in the community.

About the Department

The Department of Home Affairs plays a crucial role in maintaining the integrity of South Africa’s immigration and civil registration systems. Its mission is to provide accessible, efficient, and effective services to its citizens, ensuring compliance with national legislation and regulations. Working for this department means engaging in meaningful work that upholds the rights of individuals and contributes to the nation’s stability and growth. Your role as a Senior Administrative Officer will directly support the department’s objectives and enhance service delivery to the public.

What You’ll Do

• Provide comprehensive administrative support within the unit to ensure operational effectiveness.
• Manage general administrative activities, including travel arrangements, venue bookings, and accommodation.
• Compile and administer office correspondence, documents, reports, and minutes for the unit.
• Maintain an organized filing system for easy retrieval of documents.
• Prepare financial and administrative reports, including budget and cash flow projections.
• Facilitate and attend meetings, acting as secretary to ensure accurate record-keeping.
• Monitor incoming work and ensure all deadlines are met efficiently.
• Liaise with relevant stakeholders to ensure smooth communication and information flow.
• Process forms and documents related to claims, payments, and consultant fees.
• Innovate and enhance service delivery practices within the unit.
• Implement effective risk and compliance management practices.
• Manage human, physical, and financial resources effectively within the unit.
• Provide coaching and guidance to staff on best practices and compliance standards.

What You’ll Need

• An undergraduate qualification in Office Management and Technology, Business Management, Administration Management, Public Administration, or Public Management at NQF Level 6 recognized by SAQA.
• A minimum of 2 years’ experience in an administrative role, preferably as an Administrative Officer or Chief Administration Clerk.
• Familiarity with National Treasury Regulations and various filing systems.
• Knowledge of the Public Finance Management Act (PFMA) and Public Service Regulatory Framework.
• Understanding of departmental legislation and prescripts, as well as Supply Chain Management processes.
• Valid driver’s license is an added advantage, along with the willingness to travel and work extended hours.
• Strong analytical, planning, organizing, and problem-solving skills.
• Excellent verbal and written communication capabilities.
• Proficiency in financial administration and a customer-focused mindset.
• Attention to detail, multi-tasking ability, and commitment to teamwork and results.
• High levels of computer literacy and a strong sense of integrity and accountability.

How to Apply

Applications compliant with the “Directions to Applicants” above, must be submitted online at the application portal below.