Secretary – Pretoria – Department Of Public Service And Administration

About the Role

The Department of Public Service and Administration is seeking a dedicated Secretary to join its team in Pretoria, Gauteng. This essential role involves providing comprehensive secretarial and receptionist support to the Director, ensuring that the office operates smoothly and efficiently. By facilitating communication and coordination, this position plays a vital part in delivering effective public service to our communities. The Secretary will be at the heart of the department’s operations, helping to manage appointments, handle correspondence, and maintain an organized workflow that supports both the Director and the entire team.

In Pretoria, a city known for being the administrative capital of South Africa, this role is crucial to the department’s mission of enhancing service delivery in the public sector. The work you do here will directly impact the community by ensuring that government processes run effectively, thereby contributing to the overall success of public service in South Africa. This is not just a job; it is an opportunity to make a real difference in people’s lives.

About the Department

The Department of Public Service and Administration is committed to the transformation and enhancement of the public service in South Africa. Its mission is to ensure that government services are delivered fairly, efficiently, and transparently, fostering trust and accountability within the community. Working in this department means being part of a team that is dedicated to implementing policies and practices that improve the quality of life for all South Africans.

At the heart of public service, the department plays a crucial role in shaping policies that affect various sectors and communities. By joining this team, you will contribute to a legacy of integrity and excellence in governance, making your work meaningful and impactful.

What You’ll Do

• Provide secretariat and receptionist support to the Director.
• Receive and direct telephone calls to appropriate personnel.
• Maintain an organized diary by recording appointments and events.
• Type documents and correspondence for the Director and unit staff.
• Operate office equipment, including computers and photocopiers.
• Arrange travel logistics and verify travel arrangements.
• Organize meetings and events, including venue selection and scheduling.
• Process travel and subsistence claims, along with invoices related to the Director’s activities.
• Record minutes of meetings and assist with administrative tasks.
• Manage incoming and outgoing documents and maintain filing systems.
• Handle procurement of standard office items like stationery and refreshments.
• Stay updated with departmental policies and procedures to ensure effective support.

What You’ll Need

• A Grade 12 Certificate is essential.
• Proficiency in computer applications such as Microsoft Word, Excel, and PowerPoint.
• Strong telephone etiquette and excellent communication skills.
• Good organizational abilities and sound interpersonal skills.
• Capable of working with tact and discretion in various situations.
• Ability to communicate effectively with individuals from diverse backgrounds.

How to Apply

Applications can be submitted by hand delivery during office hours to: 600 Lilian Ngoyi Street (formerly known as Van Der Walt Street) Berea Park, Pretoria, 0001 or by email to [email protected]