Senior Administrative Clerk – Pretoria – Department Of Higher Education And Training

About the Role

The Department of Higher Education and Training is seeking a Senior Administrative Clerk for its Administration and Coordination team based in Pretoria. This pivotal role supports the Directorate: National Human Resource Development by ensuring efficient coordination of meetings, handling communication, and facilitating events for the Human Resource Development Council of South Africa. By stepping into this position, you will play a crucial role in enhancing the effectiveness of human resource initiatives that impact the educational and professional landscape of South Africa.

In this vibrant environment, your contributions will not only assist in the smooth operation of the office but also ensure that important meetings are well-organized and productive. The role involves managing correspondence, minute-taking, and document preparation, which are essential functions that uphold the integrity and functionality of the public service. Working in Pretoria, you will have the chance to engage with a diverse group of stakeholders, enhancing your professional network while serving your community.

About the Department

The Department of Higher Education and Training is dedicated to the advancement of education and training in South Africa, aiming to foster a skilled and capable workforce. The department’s mission includes promoting access to quality education and facilitating the development of human resources across various sectors. Working here means contributing to initiatives that empower individuals and strengthen the nation’s educational framework, which makes a significant difference in the lives of many South Africans.

What You’ll Do

• Assist in the coordination of meetings for the Human Resource Development Council and its structures.
• Handle all incoming and outgoing correspondence, directing it to the appropriate parties.
• Provide secretarial support during board meetings and other relevant gatherings.
• Organize seminars, meetings, and social events, including venue selection and catering arrangements.
• Record minutes and decisions from meetings, ensuring prompt communication and follow-up on action items.
• Compile and file necessary documents for meetings, ensuring everything is in order.
• Draft documents, memorandums, agendas, and reports as required.
• Liaise with travel agencies to arrange travel and accommodation for council members and partners.
• Process travel and subsistence claims efficiently.
• Support the Deputy Director in daily office operations as needed.

What You’ll Need

• A Senior Certificate/Grade 12/NCV Level 4 is essential; a related degree or National Diploma is advantageous.
• A minimum of one to two years of relevant administrative experience is preferred.
• Strong adaptability, discipline, and self-confidence with the ability to work independently under pressure.
• Excellent writing, communication, and interpersonal skills.
• Proficiency in administration, including minute-taking, agenda preparation, and event coordination.
• Computer literacy, particularly in MS Word, Excel, Outlook, and PowerPoint.
• Experience with stakeholder engagement and social media is beneficial.

How to Apply

Applicants are invited to apply online using the New Z83 form by following the instructions outlined below.