About the Role
The Department of Social Development is seeking a dedicated and detail-oriented Senior Administration Clerk for Contract Administration, based in Bloemfontein. In this pivotal role, you will provide essential clerical support that directly contributes to the efficient management of rental invoicing and debtors’ reconciliations. Your work will ensure that financial processes run smoothly, allowing the department to better serve the community and uphold its commitment to social welfare.
As a Senior Administration Clerk, you will play a crucial role in monitoring and reconciling the debtors register, capturing monthly rental invoices, and liaising with various sections to ensure accurate financial reporting. This position not only helps streamline operations but also ensures that the department can effectively allocate resources to programs that benefit the citizens of Free State and beyond.
About the Department
The Department of Social Development is dedicated to enhancing the quality of life for all South Africans, particularly those who are vulnerable or disadvantaged. Through a variety of programs and services, the department aims to promote social welfare and empower individuals to achieve self-sufficiency. Working here means being part of a mission that values compassion, integrity, and community engagement, making a real difference in the lives of people across the province.
What You’ll Do
- Provide general clerical support to the department’s administration functions.
- Monitor and reconcile the debtors register along with the PASTEL system to ensure accurate monthly rental invoicing.
- Capture monthly rental invoices as per signed lease agreements.
- Request and review BAS reports weekly to confirm payments received.
- Allocate cash receipts on the PASTEL system based on the BAS report.
- Compile reconciliations between PASTEL and BAS based on received payments.
- Follow up on outstanding debts in accordance with the approved Debtors Management and Write Off of Debt Policy.
- Liaise with relevant salary sections to ensure correct implementation of PERSAL deductions according to signed stop orders.
What You’ll Need
- National Qualifications Framework (NQF) Level 4 (Grade 12) certification.
- Proficient knowledge of PASTEL and BAS systems.
- Strong computer skills, including Microsoft Word, Excel, and PowerPoint.
- A valid driver’s license.
How to Apply
Please refer to the application instructions below.
Requirements
NQF 4 (Grade 12).Knowledge of PASTEL and BAS systems.
Computer Knowledge and be able to use Microsoft Word, Excel and PowerPoint.
Driver’s License.
Job Duties
Render general clerical support.Monitor and reconcile debtors register and PASTEL to ensure correct monthly rental invoicing.
Capturing monthly rental invoices on the system in line with the signed lease agreements.
Request BAS report on a weekly basis to confirm payments received.
Allocation of Cash Receipts on Pastel system as reflected on BAS report.
Compiling debtor’s reconciliations between Pastel and BAS based on payments received.
Follow up on outstanding debt in terms of the approved Debtors Management and Write Off of Debt Policy.
Liaising with the relevant salary sections to ensure that all PERSAL deductions are correctly implemented in line with signed stop orders.
