Secretary To The Director – Johannesburg – Department Of Higher Education And Training

About the Role

The Department of Higher Education and Training is seeking a dedicated Secretary to the Director in Johannesburg. This pivotal role ensures the smooth operation of the Director’s office by providing essential secretarial and administrative support. As a Secretary, you will manage the Director’s diary, organize meetings, and coordinate travel arrangements. Your contributions are vital to the efficiency of public service, directly impacting the community by ensuring that educational initiatives and policies are executed seamlessly.

Working in the heart of Johannesburg, you will be part of a dynamic team focused on enhancing the educational landscape of South Africa. Your organizational skills and attention to detail will help facilitate effective communication and collaboration within the department and with external stakeholders. By supporting the Director, you play a crucial role in promoting access to quality education and training opportunities for all South Africans.

About the Department

The Department of Higher Education and Training is committed to transforming the education system in South Africa. Its mission is to enhance the quality of education and training while promoting innovation and economic growth. Working here means contributing to a larger vision of empowering individuals through knowledge and skills, which is essential for the nation’s development and prosperity.

What You’ll Do

• Provide comprehensive secretarial and administrative support to the Director.
• Manage the Director’s diary, scheduling meetings, workshops, and appointments.
• Coordinate travel arrangements for the Director.
• Prepare, format, and quality-check correspondence, reports, submissions, agendas, and minutes.
• Manage records and filing systems, both manual and electronic, ensuring document safekeeping.
• Handle correspondence and inquiries from internal and external stakeholders.
• Provide reception and telephone support, including visitor management.
• Assist with report compilation, data capturing, and maintenance of logs and registers.
• Support basic financial and personnel administrative tasks, including procurement and invoice processing.

What You’ll Need

• A National Senior Certificate (Grade 12) or National Certificate (Vocational) Level 4.
• A diploma (NQF Level 6) or bachelor’s degree (NQF Level 7) in Management Assistant is an advantage.
• A minimum of one to two years’ relevant experience is preferred.
• Proficiency in MS Word, Excel, PowerPoint, and Outlook.
• Strong verbal and written communication skills, with excellent telephone etiquette.
• Proven experience in diary management, meeting coordination, and general office administration.
• Knowledge of records management and office administration procedures.
• Strong organizational skills and attention to detail, along with the ability to maintain confidentiality.

How to Apply

Please follow the application instructions provided below.