Secretary – Pretoria – South African Police Service

About the Role

The South African Police Service is seeking a dedicated Secretary to join its Head Office in Pretoria. This role is essential for ensuring smooth administrative operations, allowing the department to focus on its crucial mission of maintaining safety and security across the nation. As a Secretary, you will play an integral part in the daily functions of the office, keeping organized schedules, coordinating meetings, and ensuring effective communication within the team.

Located in the heart of Pretoria, this position not only offers a chance to develop your administrative skills but also provides an opportunity to contribute positively to public service. Your efforts will support the Section Head and help streamline processes that are vital to the efficient running of the police service, benefitting the wider community in South Africa.

About the Department

The South African Police Service is committed to providing a safe and secure environment for all citizens. Its mission encompasses crime prevention, maintaining public order, and providing community support services. Working within this department means you are part of an organization that prioritizes the well-being of communities and strives for a safer South Africa. The values of professionalism, accountability, and integrity are at the core of this department’s work, making it a significant and meaningful place to contribute your skills.

What You’ll Do

• Maintain an organized diary for the Section Head, coordinating all meetings and appointments effectively.
• Book venues for meetings based on attendee numbers and ensure that refreshments are arranged accordingly.
• Handle routine correspondence and type various documents, including reports and memorandums.
• Administer a bring-forward system to ensure important tasks and deadlines are met.
• Make travel and accommodation arrangements, including organizing documentation for overseas trips.
• Submit claims for accommodation and expenditures following business trips.

What You’ll Need

• Grade 12 / Senior Certificate / NCV Level 4 or equivalent qualification (NQF level 4 recognized by SAQA).
• Proficiency in English and at least one other official language.
• General computer literacy skills (MS Word, MS Excel, MS Office, MS PowerPoint, and MS Outlook).
• Strong verbal and written communication skills.
• Good organizational, planning, and problem-solving abilities.
• Ability to work under pressure and manage extended hours when necessary.
• Demonstrated competency in acting independently, professionally, and with credibility.

How to Apply

Application forms may be posted or hand delivered to the designated office as per the instructions below.