Secretary – Pretoria – Department Of Agriculture

About the Role

The Department of Agriculture is seeking a dedicated Secretary to join their Head Office in Pretoria. In this crucial role, you will provide essential administrative and secretarial support to the Senior Manager, ensuring the smooth operation of office functions. Your contributions will directly impact the community by enhancing the efficiency of public service delivery within the agriculture sector, a vital part of South Africa’s economy.

As a Secretary, you will be at the heart of the Directorate’s operations, managing appointments, coordinating meetings, and maintaining communication with key stakeholders. Your role will not only support the administrative tasks of the Senior Manager but also contribute to the effective management of the Directorate’s budget and resources. Your attention to detail and organizational skills will help ensure that the Department of Agriculture continues to serve the needs of the community effectively.

About the Department

The Department of Agriculture plays a pivotal role in promoting sustainable agricultural practices and ensuring food security for South Africa. With a focus on innovation and development, this department works to support farmers and agricultural workers in their efforts to contribute to the economy while preserving the environment. Working in this department means being part of a mission that aims to improve the livelihoods of millions of South Africans through effective policies and support systems.

What You’ll Do

• Manage overall office administration functions in the Directorate.
• Provide secretarial and receptionist support to the Senior Manager.
• Compile and manage schedules of appointments for the Senior Manager.
• Assist with administrative tasks related to meetings, including minute-taking and communication with relevant stakeholders.
• Coordinate logistical arrangements for meetings as required.
• Support the Senior Manager with the administration of the Office Budget.
• Collect and organize documents related to the Director/Chief Director’s budget.
• Stay updated on policies and procedures relevant to the Senior Manager’s work environment.

What You’ll Need

• Grade 12 plus a recognized Secretarial Diploma or related qualification.
• Experience in providing secretarial or administrative support services.
• A valid driver’s license is an added advantage.
• Knowledge of Public Service legislative frameworks, policies, and processes.
• Strong interpersonal and organizational skills.
• Excellent written and verbal communication abilities.
• Proficiency in advanced computer literacy packages, including Microsoft Excel, PowerPoint, MS Word, and GroupWise.
• Good research and analytical skills.
• Ability to work effectively in a team and independently.
• Willingness to occasionally work after hours if needed.

How to Apply

Please submit your application before the closing date as late applications will not be considered.