Secretary – Pietermaritzburg – Department Of Public Works And Infrastructure

About the Role

The Department of Public Works And Infrastructure is seeking a dedicated Secretary based in Pietermaritzburg, KwaZulu Natal. This vital position supports the Director by providing essential secretariat and receptionist services, ensuring smooth operations within the office. By streamlining communication and managing administrative tasks, the Secretary plays a crucial role in enhancing the efficiency of public service operations that directly benefit the community.

In this role, you will be responsible for various administrative functions, including handling telephone calls, managing schedules, and preparing documents, all of which contribute to the effective functioning of government services in South Africa. Your efforts will not only aid your immediate team but will also impact the broader community, as this role is integral to the delivery of public services that citizens rely on.

About the Department

The Department of Public Works And Infrastructure is committed to providing high-quality government services that enhance the well-being of South African communities. With a focus on infrastructure development and maintenance, this department plays a pivotal role in ensuring that public facilities are accessible, safe, and efficient. Working here means contributing to the mission of improving the lives of South Africans through effective public service.

What You’ll Do

• Provide secretariat and receptionist support to the Director.
• Manage incoming calls and direct them to the appropriate team members.
• Maintain and update the Director’s diary, recording appointments and events.
• Type documents and prepare correspondence for the senior manager and team.
• Operate office equipment, including computers and photocopiers.
• Arrange travel logistics and verify arrangements with relevant documents.
• Organize meetings and events, including venue selection and refreshments.
• Process travel and subsistence claims for the unit.
• Maintain accurate records of invoices and assist in clerical tasks.
• Take minutes during meetings and support document filing for the unit.
• Handle procurement of standard office items and manage office supplies.
• Keep updated on departmental policies and procedures to provide effective support.

What You’ll Need

• A Grade 12 Certificate is essential.
• Proficiency in Microsoft Word, Excel, and PowerPoint.
• Strong telephone etiquette and effective communication skills.
• Excellent organizational abilities and attention to detail.
• Ability to work well with diverse individuals and maintain discretion.
• A proactive approach to learning and applying relevant public service policies.

How to Apply

Applications can be submitted by hand delivery during office hours or by email as detailed below.