Secretary – Mmabatho – Department Of Public Service And Administration

About the Role

The Department of Public Service and Administration is seeking a dedicated Secretary to join their team in Mmabatho, North West. This vital role supports the Director by providing secretarial and receptionist services that are essential for the smooth operation of the department. Working in public service means you will play a crucial part in ensuring that the community receives efficient services and support, directly impacting the lives of South Africans.

As a Secretary, you will be located in the heart of Mmabatho, where your contributions will help streamline administrative processes and improve communication within the department. This position not only offers a chance to grow your skills in a supportive environment but also allows you to contribute to the public service’s broader mission of serving the community with integrity and efficiency.

About the Department

The Department of Public Service and Administration is dedicated to enhancing the quality of public service delivery in South Africa. Their mission involves implementing policies and programs that foster effective governance and ensure that public resources are used responsibly. Working within this department means you are part of a team that values transparency, accountability, and service excellence, creating a meaningful impact on the lives of citizens.

What You’ll Do

• Provide comprehensive secretarial support to the Director, ensuring effective communication and organization.
• Manage incoming calls and direct them to the appropriate personnel.
• Maintain the Director’s diary by recording appointments and events.
• Prepare and type documents, reports, and routine correspondence for the senior manager and the unit.
• Operate office equipment like computers and photocopiers to facilitate daily tasks.
• Arrange travel plans by liaising with travel agencies and checking relevant documents.
• Organize meetings and events, including venue selection and scheduling.
• Process travel and subsistence claims, as well as invoices related to the director’s activities.
• Maintain accurate records of meetings by recording minutes and distributing documents as needed.
• Ensure efficient filing and document management for the senior manager and the unit.
• Handle procurement of office supplies and manage leave registers.
• Stay updated with public service policies and departmental procedures to provide effective support.

What You’ll Need

• A Grade 12 Certificate is essential.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong telephone etiquette and excellent communication skills, both written and verbal.
• Sound organizational skills with the ability to manage multiple tasks effectively.
• Good people skills to interact with individuals from diverse backgrounds.
• A tactful and discreet approach when handling sensitive information.

How to Apply

Applications can be submitted by hand delivery during office hours or by email as detailed below.