Secretary – Ceres – Ceres Hospital

About the Role

Ceres Hospital is seeking a dedicated Secretary to join its team, providing essential secretarial and administrative support services to the Manager. Located in the picturesque town of Ceres, this role is vital in ensuring that the hospital operates smoothly, facilitating communication and coordination among various teams. This position is perfect for individuals who are passionate about contributing to public service and improving healthcare delivery in their community. Your work will directly impact the efficiency of hospital operations, making a significant difference in the lives of patients and staff alike.

In this role, you will be interacting with diverse individuals, from hospital management to visitors, ensuring that everyone receives professional and courteous service. The Secretary will manage telephonic, written, and email communications, screen visitors, and assist in planning and coordinating events for the sub-district management team. This is a fulfilling opportunity to be at the heart of the healthcare system in Ceres, supporting a team dedicated to making a difference in the public health sector.

About the Department

Ceres Hospital operates under the Department of Health, which has a crucial mission to provide comprehensive healthcare services to the community. The department is committed to ensuring that all South Africans have access to quality health services, and by working at Ceres Hospital, you will play an integral role in advancing this mission. The hospital fosters an environment of collaboration and support, making it a rewarding place to work for those dedicated to public service.

What You’ll Do

• Provide secretarial and administrative support to the Manager of Ceres Hospital.
• Manage and direct telephonic, written, and email communication efficiently.
• Welcome and assist visitors to the hospital, ensuring a friendly and professional atmosphere.
• Plan and coordinate events for the sub-district management team.
• Perform clerical and administrative functions for the Hospital Facility Board.
• Study and apply relevant Public Service and Departmental policies to ensure compliance and understanding.

What You’ll Need

• Minimum educational qualification: Senior Certificate (or equivalent)/Grade 12.
• Proficiency in computing and Computer Applications.
• Proven administrative and secretarial experience.
• Valid (Code B/EB) driver’s licence.
• Willingness to work after hours if required.
• Strong communication skills, both verbal and written.
• Excellent telephone etiquette and interpersonal skills.
• Ability to handle information confidentially and professionally.
• Competency in MS Office applications, including Word, Excel, PowerPoint, and Email.

How to Apply

Applications can be submitted by hand delivery during office hours to 20 Steve Biko Street, Agriculture Place, Arcadia, Pretoria, 0002 or by email [email protected].