Personal Assistant – Polokwane – Department Of Public Service And Administration

About the Role

The Department of Public Service and Administration is looking for a dedicated Personal Assistant to join its team at the Head Office in Polokwane, Limpopo. This pivotal role supports the Chief Director, ensuring that daily operations run smoothly and effectively. The Personal Assistant will manage diary appointments, arrange travel, and coordinate meetings, making this position essential for the seamless functioning of public service in the community.

This role is more than just administrative support; it is about facilitating communication and ensuring that the Chief Director is equipped to make informed decisions that benefit the local population. By managing correspondence, preparing reports, and maintaining office protocols, you will contribute directly to the efficiency of government operations that impact the lives of South Africans.

About the Department

The Department of Public Service and Administration is committed to fostering an efficient and capable public service that is responsive to the needs of the community. The department works tirelessly to enhance the quality of governance in South Africa, ensuring that public services are delivered effectively and equitably. By working here, you become part of an organization dedicated to the principles of transparency, accountability, and professionalism, making a meaningful difference in the public sector.

What You’ll Do

• Manage and maintain the Chief Director’s diary, appointments, and travel arrangements.
• Coordinate meetings, prepare agendas, and take minutes, ensuring follow-up on action items.
• Prepare briefing notes, presentations, and reports for various meetings.
• Screen calls and correspondence, ensuring timely responses.
• Ensure compliance with office protocols and Public Service Regulations.
• Facilitate the effective flow of information and documents to and from the Chief Director’s office.
• Manage office supplies and ensure resources are available for daily operations.
• Compile monthly and quarterly reports for the Chief Director.
• Assist in budget management, including monitoring expenditure and ensuring compliance with financial protocols.
• Draft memos for fund movements and ensure adherence to legal and procedural frameworks.

What You’ll Need

• Grade 12 plus an NQF 6 qualification in Office Administration, Public Management, or a related field.
• A minimum of one to two years’ experience in providing support services.
• A valid driver’s license is required (with exceptions for persons with disabilities).
• Knowledge of finance and HR procedures, planning, and organizing skills.
• Proficient computer literacy and ability to interpret and apply policies.
• Strong analytical skills with the ability to adapt to changes and meet goals.
• Excellent communication skills, both verbal and written.

How to Apply

Please submit your application before the closing date as late applications will not be considered.