About the Role
The Department of Public Service and Administration is seeking a dedicated Personal Assistant to join their team at the Head Office in Johannesburg. This role plays a crucial part in ensuring the smooth operation of administrative tasks, providing essential support to the management team within the public service sector. Your contributions will directly impact the efficiency of the department, enabling it to better serve the community and enhance the quality of public service delivery across South Africa.
As a Personal Assistant, you will be at the heart of the department’s operations, coordinating various administrative functions that are vital for the effective functioning of your manager’s office. You will be responsible for managing correspondence, maintaining records, and ensuring that meetings are well-prepared and documented. This position not only offers an opportunity to develop your skills in a vibrant work environment but also allows you to play a key role in supporting public service initiatives that benefit the citizens of Johannesburg and beyond.
About the Department
The Department of Public Service and Administration is committed to enhancing the efficiency and effectiveness of public service delivery in South Africa. With a focus on promoting good governance and accountability, this department plays a pivotal role in shaping policies and providing support to public entities. Working here means contributing to a legacy of service that prioritizes the needs of the community, fostering a culture of transparency and excellence within the public sector.
What You’ll Do
- Provide secretarial and receptionist support to the manager.
- Handle administrative tasks including managing leave registers and telephone accounts.
- Process travel and subsistence claims for the unit.
- Maintain filing systems and document management.
- Draft routine correspondence and reports as required.
- Record minutes of meetings and distribute relevant documents.
- Manage procurement of standard items such as stationery and refreshments.
- Ensure adherence to relevant policies and procedures to support efficient operations.
What You’ll Need
- A Grade 12 Certificate.
- A 3-year tertiary qualification (Degree/B-Tech/National Diploma) in a relevant field recognized by SAQA.
- A minimum of 3 years’ experience in providing support to senior management.
- Strong communication skills to interact with people at various levels.
- Proficiency in telephone etiquette and basic financial administration.
- Good organizational and analytical skills, with the ability to work discreetly and reliably.
Please follow the application instructions below to submit your application.
Requirements
The successful candidate should have a Grade 12 Certificate.A 3-year tertiary qualification Degree/B-Tech/National Diploma (NQF Level 6/7) Secretariat Diploma or equivalent qualification as recognized by SAQA.
A minimum of 3 Years’ Experience in rendering a support service to senior management.
Skills: Ability to Communicate well with People at Different Levels and from different Backgrounds.
Good Telephone Etiquette.
Analytical skills, Project Management skills, Report writing skills, Problem solving, Computer Literacy.
Sound Organizational Skills.
Good People skills.
High level of reliability Written Communication Skills.
Ability to Act with Tact and Discretion.
Knowledge: Knowledge of Relevant Legislation/ Policies/ Prescripts and Procedures.
Basic Knowledge of Financial Administration.
Job Duties
Provides secretarial/Receptionist support service to the manager.Renders administrative support service.
Administers matters like the leave registers and telephone accounts.
Provides a clerical support service to the manager.
Remains up to date regarding prescripts/policies and procedures applicable to her/his work terrain to ensure efficient and effective support to the manager.
Processes the travel and subsistence claims for the unit.
Process all invoices that emanate from the activities of the work of the manager.
Records of basic minutes of the meetings of the manager were required.
Draft routine correspondence and reports.
Does filing of documents for the manager.
Receives records and distributes all incoming and outgoing documents.
Handles the procurement of standard items like stationery, refreshments, etc.
Collect all relevant documents to enable the manager to prepare for meetings.
