About the Role
The Department of Public Service and Administration is seeking a dedicated Personal Assistant to support managerial functions at its Johannesburg Head Office. This role is vital in ensuring that administrative processes run smoothly, enabling senior management to focus on strategic initiatives that benefit the community. The Personal Assistant will provide essential secretarial and clerical support, ensuring that the office operates efficiently in this bustling urban environment.
In this position, you will be at the heart of public service, contributing to the operations that directly impact citizens’ lives. By maintaining records, processing travel claims, and managing correspondence, you will play a crucial role in facilitating effective communication and decision-making within the department. Your work will ensure that the department serves the people of South Africa with dedication and efficiency.
About the Department
The Department of Public Service and Administration is committed to fostering an efficient and accessible public service. Its mission includes enhancing service delivery, ensuring accountability, and promoting good governance across all levels of government. Working here means being part of a team that strives to make a meaningful impact in the lives of South Africans while upholding the values of integrity and excellence.
What You’ll Do
- Provide secretarial and receptionist support to the manager.
- Manage administrative tasks including leave registers and telephone accounts.
- Process travel and subsistence claims for the unit.
- Draft routine correspondence and reports as required.
- Organize and maintain filing systems for the manager.
- Facilitate the procurement of standard items like stationery.
- Record basic minutes of meetings held by the manager.
- Receive and distribute all incoming and outgoing documents.
- Collect relevant documents to assist the manager in meeting preparations.
What You’ll Need
- A Grade 12 Certificate is essential.
- A 3-year tertiary qualification (Degree/B-Tech/National Diploma) in a relevant field, such as a Secretariat Diploma.
- A minimum of 3 years of experience supporting senior management.
- Strong communication skills to interact effectively with diverse individuals.
- Proficiency in computer literacy and report writing.
- Good organizational and analytical skills.
- Knowledge of relevant legislation and financial administration practices.
- High level of reliability, tact, and discretion in handling sensitive information.
How to Apply
Interested candidates should follow the application instructions below.
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Requirements
The successful candidate should have a Grade 12 Certificate.A 3-year tertiary qualification Degree/B-Tech/National Diploma (NQF Level 6/7) Secretariat Diploma or equivalent qualification as recognized by SAQA.
A minimum of 3 Years’ Experience in rendering a support service to senior management.
Skills: Ability to Communicate well with People at Different Levels and from different Backgrounds.
Good Telephone Etiquette.
Analytical skills, Project Management skills, Report writing skills, Problem solving, Computer Literacy.
Sound Organizational Skills.
Good People skills.
High level of reliability Written Communication Skills.
Ability to Act with Tact and Discretion.
Knowledge: Knowledge of Relevant Legislation/ Policies/ Prescripts and Procedures.
Basic Knowledge of Financial Administration.
Job Duties
Provides secretarial/Receptionist support service to the manager.Renders administrative support service.
Administers matters like the leave registers and telephone accounts.
Provides a clerical support service to the manager.
Remains up to date regarding prescripts/policies and procedures applicable to her/his work terrain to ensure efficient and effective support to the manager.
Processes the travel and subsistence claims for the unit.
Process all invoices that emanate from the activities of the work of the manager.
Records of basic minutes of the meetings of the manager were required.
Draft routine correspondence and reports.
Does filing of documents for the manager.
Receives records and distributes all incoming and outgoing documents.
Handles the procurement of standard items like stationery, refreshments, etc.
Collect all relevant documents to enable the manager to prepare for meetings.
