Office Manager – Tshwane – Department Of Public Service And Administration

About the Role

The Department of Public Service and Administration is inviting applications for the position of Office Manager based at the Head Office in Tshwane. As an integral part of the team, the successful candidate will support the Deputy Director-General in managing vital administrative functions and ensuring the smooth operation of the office. This role is crucial for enhancing the efficiency of government services, directly impacting the quality of public service delivery to the citizens of South Africa.

This position not only involves administrative duties but also encompasses strategic planning and budget management. The Office Manager will play a key role in consolidating reports and providing insightful analysis that helps shape the decision-making processes within the department. By maintaining effective document management systems and ensuring compliance with legislative frameworks, the Office Manager contributes to a transparent and accountable public service.

About the Department

The Department of Public Service and Administration is dedicated to promoting effective governance and enhancing the delivery of public services across South Africa. It aims to foster a capable, accountable, and responsive public service that serves the needs of all citizens. Working within this department means being part of a team committed to improving the lives of South Africans through dedicated public service.

What You’ll Do

• Manage all documentation and filing systems in the office of the Deputy Director-General.
• Prepare and deliver comprehensive reports and presentations on finance and operational matters.
• Coordinate the strategic planning documents and ensure timely submission of progress and performance reports.
• Brief the Deputy Director-General on engagement matters and provide relevant documentation.
• Scrutinize submissions and reports, highlighting key aspects for actionable insights.
• Conduct research and compile complex documents to support departmental initiatives.
• Maintain a robust document management system to ensure compliance and efficiency.
• Monitor the office budget, providing guidance on strategic issues as needed.
• Coach and mentor staff on best practices in office management and compliance.

What You’ll Need

• An undergraduate qualification in Administration Management, Office Management, or Business Management (NQF level 6).
• At least 3 years of experience in an office management or administrative role at the Assistant Director or Junior Management level.
• Knowledge of Office Administration, Public Service Regulatory Framework, and Departmental Legislation.
• Proficiency in document management and human resource regulations.
• A valid driver’s license is advantageous.
• Strong communication skills and the ability to interact effectively with various levels of management.
• Skills in report writing, presentation, client orientation, and office administration.

How to Apply

Applications compliant with the “Directions to Applicants” above, must be submitted online at https://erecruitment.dha.gov.za or [email protected].