Office Administrator Iii – Pretoria – Department Of Public Service And Administration

About the Role

The Department of Public Service and Administration is seeking a dedicated Office Administrator III to join their team in Pretoria. This role is pivotal in providing high-level administrative support to the Deputy Director-General’s office, ensuring that daily operations run smoothly and efficiently. As an Office Administrator, you will play a significant role in the public service, helping to streamline processes that ultimately benefit the community and enhance government functions.

Located in the heart of Pretoria, this position is ideal for individuals who are passionate about contributing to government jobs and public service in South Africa. Your work will directly impact the effectiveness of the department, allowing for improved communication and operations within the government framework. By managing critical tasks such as diary management, report consolidation, and logistical arrangements, you will help foster an organized and productive workplace that serves the needs of the public.

About the Department

The Department of Public Service and Administration is committed to fostering efficient governance and promoting excellence in public service delivery. Their mission revolves around ensuring that government institutions operate effectively and are accountable to the citizens they serve. Working within this department means being part of a vital infrastructure that supports democratic processes and public accountability in South Africa.

By joining the Department of Public Service and Administration, you will contribute to a mission that values integrity, transparency, and service excellence. Your efforts will help reinforce the foundational elements of public service, enhancing the lives of individuals across the nation.

What You’ll Do

• Provide secretarial support to the Deputy Director-General’s office, ensuring smooth operations.
• Manage the DDG’s diary and schedule appointments effectively.
• Assist in the consolidation and alignment of various reports, including monthly and quarterly documents.
• Facilitate the receipt, distribution, and documentation of essential office materials.
• Handle claims and administer leave requests for the office.
• Support document management processes and ensure proper records are maintained.
• Draft internal and external communications, including memos and presentations.
• Coordinate travel arrangements and logistical support for meetings and workshops.
• Act as a point of contact for client liaison, providing information about departmental policies and procedures.
• Screen calls and manage emails for the DDG, ensuring prompt responses.

What You’ll Need

• A National Diploma (NQF6) in Public Management, Office Management, or a relevant qualification recognised by SAQA.
• A minimum of two years’ experience in office management and administration.
• Knowledge of administrative and procurement procedures relevant to the public sector.
• Familiarity with public service procedures, including the Public Finance Management Act (PFMA) and Treasury Regulations.
• Proficiency in LOGIS and BAS systems.
• Strong computer literacy and ability to compile spreadsheets and reports.
• Excellent planning, organizing, and communication skills.
• Ability to gather and analyse information effectively and work both independently and as part of a team.

How to Apply

All applications to be submitted online on the following link: https://erecruitment.environment.gov.za/