Deputy Director: Records & Knowledge Management – Polokwane – Department Of Agriculture

About the Role

The Department of Agriculture is seeking a skilled Deputy Director: Records & Knowledge Management to join their team at the Head Office in Polokwane. This position is pivotal in ensuring the effective management of records and knowledge systems, which are essential for the smooth operation of public services and the preservation of vital information. By overseeing the development and implementation of records management policies and procedures, you will play a critical role in enhancing the department’s efficiency and transparency, ultimately benefiting the community and empowering the public service.

In this role, you will contribute to a culture of accountability and knowledge sharing within the department. By ensuring that records are accurately filed, easily retrievable, and securely managed, you will help safeguard important information that supports policy-making and service delivery across South Africa. This position is not just about maintaining records; it is about creating a legacy of organized knowledge that will support the department’s mission and enhance public service integrity.

About the Department

The Department of Agriculture is dedicated to promoting sustainable agricultural practices and ensuring food security for all South Africans. With a focus on improving the livelihoods of farmers and communities, the department works on various initiatives that support agricultural development and environmental sustainability. Joining this department means becoming part of a team that is committed to making a positive impact in the lives of citizens through effective governance and resource management.

Working with the Department of Agriculture provides you with an opportunity to contribute to the greater good, ensuring that vital information is preserved and accessible, thereby enabling informed decision-making and efficient public service delivery.

What You’ll Do

• Develop, implement, and maintain records management systems and policies.
• Manage the classification and retrieval processes for both paper-based and electronic records.
• Ensure compliance with legal requirements in records management practices.
• Oversee the training and capacity building of staff in records management procedures.
• Conduct audits and inspections of records storage areas to ensure adherence to standards.
• Facilitate the disposal and retention of records according to established authorities.
• Develop and implement disaster recovery plans for vital records protection.
• Promote knowledge management practices and ensure effective distribution of information within the department.

What You’ll Need

• NQF Level 6 qualification in Public Administration, HR Records, Archival Studies, or a related field recognized by SAQA.
• A minimum of 5 years’ experience in records management, with at least 3 years at a junior managerial level.
• Valid driver’s license (with exceptions for persons with disabilities).
• Strong knowledge of relevant policies and legislative frameworks governing public service operations.
• Excellent analytical, report writing, and presentation skills.
• Proficiency in managing projects and leading teams effectively.
• Strong interpersonal skills for engaging with staff and clients.

How to Apply

Please submit your application before the closing date as late applications will not be considered.