About the Role
The Data Capturer role at King Campus is a vital position within the Lovedale TVET College, located in Qonce, Eastern Cape. This role is designed for individuals who thrive in a structured, data-driven environment, ensuring that essential information is accurately captured and maintained. As a Data Capturer, you will play a crucial role in supporting the educational process by meticulously entering student data into various systems and databases, thereby directly contributing to the institution’s mission of providing quality education and fostering student success.
This position is not just about data entry; it’s about being an integral part of the educational system that impacts lives in your community. By accurately capturing student registration, attendance, and examination marks, you ensure that academic processes run smoothly, which ultimately helps students achieve their educational goals. Your work will support the efforts of educators and administrators alike, making a significant difference in the public service landscape of South Africa.
About the Department
Lovedale TVET College is dedicated to delivering quality technical and vocational education that meets the needs of learners and the community. The college aims to equip students with the necessary skills and knowledge to thrive in the workforce, contributing to economic development and empowering individuals. Working at Lovedale is not just a job; it’s an opportunity to be part of an institution that values education, community engagement, and personal growth.
What You’ll Do
- Capture data from various records into required formats like systems, databases, tables, and spreadsheets.
- Manage student registration, including payment receipts and issuing student numbers.
- Enter enrolment forms during registration periods and document examination marks.
- Validate and review data for integrity and accuracy, identifying any errors during data entry.
- Maintain records and files, ensuring they are properly sorted and secured.
- Provide information and support to relevant components within the college.
- Regularly back up data and submit necessary documentation to lecturers and department heads.
What You’ll Need
- A Grade 12 / Matric Certificate or NQF Level 4 Certificate.
- A National Diploma or Degree in Business Studies or a related field.
- 1-2 years of relevant working experience in a TVET or public service data capturing system.
- Proven knowledge of MS Office; a certification in this area is an advantage.
- Familiarity with information management, office management prescripts, and relevant legislation.
- Strong skills in planning, organizing, problem-solving, and report writing.
How to Apply
Please hand deliver or courier your applications to the reception area quoting the relevant reference number addressed to the Acting Principal, Lovedale TVET College, Corporate Office, 1 Amatola Row, Qonce, 5600.
Requirements
Grade 12 / Matric Certificate / NQF Level 4 Certificate, National Diploma / Degree in Business Studies Qualification, 1-2 years’ relevant working experience in a TVET / Public Service Data Capturing System, Certificate or proven knowledge of MS Office will serve as an added advantage.Knowledge of computer literacy and Information Management.
Knowledge/ understanding, application and interpretation of office management prescripts, COLTECH, data warehouse and IT systems.
Knowledge of the Skills Development Act, Public Service Act, Public Service Regulations and Labour Relations Act.
Planning and organising, financial management, report writing, communication and interpersonal relations, problem solving, analytical thinking, client orientation, project management, team leadership, people management and computer literacy.
Job Duties
Capture data from available records into the required formats e.g.
system(s), databases, tables and spreadsheets, Capture student registration, receipt of payment and issue student numbers, Capture enrolment forms during the registration period, Capture ICAS, ISAT and final examination marks, Capture marks on the system and submit to EMIS Officer, Capture students' absenteeism on the system, Review and validate all data from records and ensure the integrity of data captured, Identify missing data and errors observed during data entry, Complete mark sheets (hard copies) and make copies to be used as attendance registers in the examination venue, Submit data and mark sheets to lecturers in the marking venue (internal marking), Make regular backups of data, Maintain and update system records; keep and maintain records and files; ensure records and files are properly sorted and secured, Provide information to relevant components, Email schedule of results to Campus Heads, HODs and Senior Lecturers.
