Assistant Director: Office Manager – Standerton – Department Of Higher Education And Training

About the Role

The Central Office of the Department of Higher Education and Training is seeking an enthusiastic and skilled individual to fill the role of Assistant Director: Office Manager in Standerton. This pivotal position plays a significant role in ensuring the smooth operation of the office of the Principal, directly supporting educational initiatives that benefit the local community and the broader public service landscape in South Africa. This role is essential not only for the administrative efficiency it brings but also for fostering a collaborative environment that enhances the educational experience for students and stakeholders alike.

As the Assistant Director: Office Manager, you will be at the heart of strategic planning and administrative support, enabling the Principal to focus on leadership and vision. Your contributions will help streamline processes, manage budgets, and maintain vital communication channels among various college structures, ultimately ensuring that the college can effectively fulfill its mission of delivering quality education.

About the Department

The Department of Higher Education and Training is dedicated to developing a skilled workforce through quality education and training. The department’s mission is to promote equitable access to education and training opportunities, thereby supporting economic growth and social development throughout South Africa. Working within this department means contributing to a mission that impacts the lives of many, promoting a well-educated and skilled society.

What You’ll Do

• Provide comprehensive administrative and executive support to the office of the Principal.
• Ensure effective management of the college, overseeing workflow and reporting systems.
• Conduct research and offer expert administrative advice to the Principal and college officials.
• Quality check correspondence, ensuring accuracy and professionalism in all communications.
• Monitor and oversee budgetary processes within the office.
• Coordinate inputs for annual, quarterly, and monthly reports, as well as cash flow statements.
• Establish and implement effective records and document management systems.
• Organize and facilitate meetings, including preparing agendas and minutes.
• Provide secretariat support to various committees and forums.
• Assist in strategic planning and the implementation of service delivery improvement initiatives.

What You’ll Need

• A Degree or National Diploma in Public Management, Business Management, Office Management and Technology, or a related qualification recognized by SAQA.
• 3-5 years of work experience in a strategic planning or administrative environment at a supervisory level.
• A valid driver’s license.
• Knowledge of Public Service legislation and policies, especially in PSET, TVET/CET Administration, and corporate governance.
• Strong planning and organizational skills, coupled with excellent financial management capabilities.
• Proficiency in report writing, communication, and interpersonal skills.
• Ability to problem-solve, manage projects, and lead teams effectively.

How to Apply

Please submit your application before the closing date as late applications will not be considered.