About the Role
The Department of Public Service and Administration is offering an exciting opportunity for a dedicated Assistant Director: Auxiliary Services in Bellville, South Africa. This role is integral to ensuring that logistical and administrative functions run smoothly, thus supporting the wider goals of public service. The Assistant Director will play a vital role in advising on key policy issues and ensuring that the department’s strategic objectives are met effectively. By joining this team, you will contribute to making a significant difference in the community and enhancing the efficiency of government operations.
This position is more than just a job; it is a chance to be part of a mission that drives positive change within the public service sector. Engaging with various stakeholders and providing expert advice on contract management, the Assistant Director will ensure that services are delivered seamlessly. Your efforts will directly support the department’s mandate and contribute to the betterment of society as a whole.
About the Department
The Department of Public Service and Administration is dedicated to improving administrative practices across government institutions. It focuses on enhancing service delivery and ensuring accountability within public services. By working in this department, you will be part of a team committed to creating a more efficient, transparent, and responsive government that serves the needs of all South Africans.
The department is instrumental in shaping policies that govern public administration, ensuring that standards are upheld, and facilitating capacity building within the public sector. This is an opportunity to engage in meaningful work that impacts the lives of citizens every day.
What You’ll Do
- Manage logistical and administrative tasks for the department.
- Assist in the development and execution of strategic plans.
- Analyse departmental policies and make recommendations for improvements.
- Organise road shows to inform staff about key policy updates.
- Brief managers on policy requirements and ensure compliance.
- Provide expert advice on contract management practices.
- Maintain cleanliness and organization of boardrooms and offices.
- Ensure availability of refreshments during meetings.
- Distribute courier parcels to relevant officials.
- Monitor policy implementation and report on progress.
- Analyse skills development gaps and address them effectively.
What You’ll Need
- A relevant NQF level 6 qualification in Social Sciences, Administration, Public Administration or related field.
- Five (5) years of experience in an administrative environment.
- A valid and unexpired driver’s license.
- Strong knowledge of the Public Finance Management Act (PFMA) and Treasury regulations.
- Familiarity with administrative and clerical procedures.
- Understanding of government financial systems and project management techniques.
- Excellent problem-solving and analytical skills.
- Strong organizational and client orientation skills.
- Good communication skills, both verbal and written.
- Commitment to ethical conduct and high-quality standards.
How to Apply
Please submit your application before the closing date as late applications will not be considered.
Requirements
A relevant NQF level 6 qualification in Social Sciences/Administration/Public Administration/Public Management or relevant qualification.Five (5) years’ experience in administrative environment.
The disclosure of a valid unexpired driver's license.
Knowledge of Public Finance Management Act (PFMA) and Treasury regulations.
Knowledge of administrative and clerical procedures and systems.
Knowledge of departmental policies and procedures.
Knowledge of governmental financial systems.
Knowledge of techniques and procedures for the planning and execution of operations.
Understanding of programme and project management.
Knowledge of relationship management.
Understanding of contract management.
Committed to high level quality control.
Knowledge of implementing policies of PMDS.
Organizational skills.
Problem solving and analysis skills.
People and diversity management skills.
Client orientation and customer focus.
Good communication skills both (verbal and written).
Accountability and ethical conduct.
Job Duties
Render administration on logistical matters of the component.Assist with the development and implementation of strategic plan.
Analyse current policies.
Analyse departmental strategic objectives.
Implement administration policies and various disciplines.
Recommend policy amendments.
Hold road shows advising department on key policy issues.
Brief managers on policy requirements.
Provide expert advice on contract management.
Ensure that strategic objectives are implemented accordingly.
Monitor policy implementation.
Ensure that Board Rooms are always clean for holding the 88 meetings.
Ensure that offices and patches are clean.
Ensure that parking space is available for senior managers.
Ensure that offices, entrances and surroundings of the buildings are clean.
Prepare visuals equipment.
Ensure that water and other refreshments are available during meetings.
Ensure that courier parcels are opened and distributed to relevant officials.
Modify existing programmes where applicable.
Analyse skills development gaps.
Ensure that registry office is well kept and files are distributed to various officials who need them.
Monitor the correspondences that are distributed to various officials.
Implementation of policies.
Analyse human development trends.
Provide input on policy amendments.
Monitor the expenditure of the component.
Do early warning systems.
Give input of the budget for the component.
Do monthly reports.
