About the Role
The Department of Public Service and Administration is seeking a skilled Registry Clerk Supervisor based in Mbombela. This pivotal role is essential to ensure that the registry services function smoothly, providing valuable support to the operations of the department. The Registry Clerk Supervisor plays a significant role in managing the flow of information within the government, which ultimately impacts the efficiency and effectiveness of public service delivery.
In this role, you will lead a dedicated team responsible for supervising registry counter services, overseeing the handling of correspondence, and ensuring effective filing and record management. Your leadership will contribute directly to the community by maintaining high standards of service delivery and ensuring that vital documentation is managed appropriately and securely.
About the Department
The Department of Public Service and Administration is committed to improving the quality of public service in South Africa. With a focus on promoting efficiency, transparency, and accountability, this department strives to enhance public sector performance through effective policies and initiatives. Working here means being part of a team that values public service excellence and contributes to the well-being of the nation.
What You’ll Do
- Supervise the provision of registry counter services to ensure efficient operations
- Manage incoming and outgoing correspondence, ensuring timely handling
- Oversee filing and record management services, maintaining accurate records
- Ensure the effective operation of office machines related to registry functions
- Supervise the processing of documents for archiving and disposal
- Lead and manage human resources/staff within the registry unit
What You’ll Need
- A Senior/Grade 12 Certificate or relevant qualification
- A Certificate or Diploma in Records Management or Information Services is advantageous
- A minimum of 3 to 5 years of experience in registry functions
- Proficiency in computer literacy, particularly with Microsoft packages
- Knowledge of human resources functions and public service legislation
- Strong communication skills, both verbal and written
- Client-oriented approach with a focus on customer service
- Ability to work effectively under pressure
How to Apply
Please submit your application before the closing date as late applications will not be considered.
Requirements
A Senior/Grade 12 Certificate or relevant qualification.A Certificate or Diploma in Records Management; Information Services will serve as an added advantage.
A minimum of Three (3) to (5) five years registry experience.
Computer literacy (Microsoft packages).
Knowledge of human resources functions, practices as well as the ability to capture data, operate computers and collate administrative statistics.
Basic knowledge and insight of human resources prescripts.
Knowledge and understanding of the legislative framework governing the public service.
Knowledge of registry duties, practices and procedures.
Knowledge of storage and retrieval procedures in terms of the working environment.
Good communication skills both (verbal and written).
Client orientation and customer focus.
Ability to work under pressure.
Job Duties
Supervise and provide registry counter services.Supervise the handling of incoming and outgoing correspondence.
Supervise and render an effective filling and record management services.
Supervise the operation and operate office machines in relation to the registry function.
Supervise the processing and process documents for archiving and disposal.
Supervise human resources/staff.
