Archives & Office Support Services – Pretoria – Department Of Public Works And Infrastructure

About the Role

The Department of Public Works and Infrastructure is seeking a dedicated individual to fill the role of Archives & Office Support Services at their Head Office in Pretoria. This vital position plays an essential role in ensuring the effective management of records and office services that support the operations of the department. By implementing robust records management systems, this role contributes to the overall efficiency of public service, enhancing transparency and accountability within the governmental framework.

In Pretoria, you will have the opportunity to work closely with various departmental units to facilitate the implementation of records management policies and guidelines. This role not only aids in reducing duplication of records but also promotes effective information sharing, which is crucial for informed decision-making and service delivery. Your contributions will directly impact the community, ensuring that vital historical documents are preserved and accessible, thus safeguarding the integrity of public records for future generations.

About the Department

The Department of Public Works and Infrastructure is committed to providing efficient and effective public service that meets the needs of South African citizens. Their mission revolves around the management and maintenance of government assets, fostering development and infrastructure while ensuring compliance with national regulations. Working in this department means being a part of a dedicated team that values integrity, transparency, and innovation in all its endeavors.

What You’ll Do

• Implement effective records management systems and policies.
• Advise departmental units on the use of approved File Plans.
• Facilitate access to information and ensure proper documentation flow.
• Supervise the departmental registry operations, including file tracking and inspections.
• Manage office support services, such as postal, courier, and driving services.
• Develop and conduct training needs assessments for records management.
• Oversee the systematic disposal of inactive records in line with national guidelines.
• Provide compliance reports on records management practices to management.
• Supervise employees, ensuring quality control and performance management.

What You’ll Need

• A minimum of a three-year tertiary qualification (NQF Level 06) in Public Administration, Information Science, or Records Management.
• Relevant supervisory experience in records management.
• Knowledge of applicable laws and regulations, including the National Archives and Records Service Act and the Promotion of Access to Information Act.
• Strong skills in project management, problem-solving, and interpersonal communication.
• High ethical standards and the ability to promote mutual trust and respect.

How to Apply

For Head Office, please refer to the application instructions below.