About the Role
The Department of Employment and Labour is seeking a dedicated Administrative Officer: Labour Relations Management to join their team at the Head Office located in Pretoria. This role is crucial to the effective functioning of the department, as it involves managing vital documentation and administrative support in the labour relations environment. The work you do here directly impacts the efficiency of operations, ensuring that the department can better serve the public and uphold the rights of workers across South Africa.
In this position, you will be engaging with various stakeholders and processing important correspondence, which helps maintain the integrity and responsiveness of the department. Your contributions will ensure that the Labour Relations team can focus on its mission of promoting fair labour practices and protecting the rights of employees, making a tangible difference in the lives of many South Africans.
About the Department
The Department of Employment and Labour is dedicated to creating a fair and equitable workplace for all South Africans. It plays a pivotal role in implementing policies and legislation that protect workers’ rights, promote decent work, and ensure compliance with labour laws. By joining this department, you become part of a team that is committed to uplifting communities and enhancing the quality of work life across the nation, thus making a significant impact on society.
What You’ll Do
- Manage and organize documents to ensure effective administrative processes.
- Receive, register, and allocate reference numbers to incoming correspondence.
- Scrutinize reports and submissions, providing notes and recommendations for the management team.
- Follow up on referred correspondence and submissions to ensure timely responses.
- Dispatch all correspondence efficiently while maintaining compliance with relevant policies.
- Compile and analyze reports, including progress, monthly, and management reports.
- Coordinate travel arrangements and manage the leave register for the unit.
- Provide support for meetings by preparing documents and recording minutes.
- Maintain an organized filing system and ensure the safekeeping of all documentation in line with legislation.
What You’ll Need
- A minimum of a three-year tertiary qualification (NQF Level 06) in Public Administration, Management, or a related field.
- Extensive experience in administration within the labour relations environment.
- A valid driver’s license.
- Knowledge of government procurement processes and systems.
- Familiarity with the regulatory framework, including the MISS Act, Public Finance Management, and Public Service Regulations.
- Effective communication skills, both verbal and written, along with report writing capabilities.
- Strong computer literacy and basic numeracy skills.
- Ability to analyze data and solve problems effectively.
- Personal attributes such as being people-oriented, reliable, hardworking, resourceful, self-motivated, and trustworthy.
How to Apply
For the position of Administrative Officer: Labour Relations Management, please refer to the application instructions below.
Requirements
Not providedJob Duties
Provide effective management of documents, Receive, register and allocate reference number to the received correspondence.Scrutinise routine submissions/ reports and make notes and/or recommendations for the manager.
Make follow up on referred correspondence/submission.
Dispatch all correspondences.
Renders administrative support services.
Ensure the safekeeping of all documentation in the office in line with relevant legislation and policies.
Obtains inputs, collates and compiles reports, e.
g.
progress reports, monthly reports and management reports.
Collect, analyse and collate information requested by the manager.
Ensure that travel arrangements are well coordinated.
Manage the leave register and telephone accounts for the unit.
Provides support to manager regarding meetings, scrutinise documents to determine actions/information/other documents required for meetings.
Collect and compile all necessary documents for the meetings.
Record minutes/decision and communicates to relevant role- players, follow-up on progress made.
Coordinates logistical arrangement for meetings when required.
Ensures effective and efficient management of the records, Maintain the Labour Relations register of received correspondences.
Maintain copies of all documents produced, prior to dispatching.
Maintain an effective and well-structured filling systems.
Ensure classification of information, office procurement needs and payment of service providers.
