Administrative Officer: Travel Services – Johannesburg – Department Of Public Works And Infrastructure

About the Role

The Department of Public Works and Infrastructure is seeking a dedicated Administrative Officer in Travel Services, based in the vibrant city of Johannesburg. This role is essential in ensuring smooth travel management processes within the department, which plays a pivotal part in facilitating government operations across South Africa. By verifying travel documentation, managing invoices, and ensuring compliance with budget allocations, the Administrative Officer contributes significantly to the efficiency of public service operations that ultimately benefit the community.

In this position, you will be at the heart of financial and logistical administration. Your work will directly impact how effectively government employees can travel for essential duties, ensuring that the public service runs seamlessly. This is not just a job; it’s an opportunity to play a crucial role in supporting the broader mission of the government to serve the South African public effectively.

About the Department

The Department of Public Works and Infrastructure is tasked with the responsibility of managing government assets and providing essential infrastructure services across South Africa. Its mission includes ensuring that public buildings are maintained and that infrastructure meets the needs of the citizens. Working here means being part of a dedicated team that strives for excellence in public service delivery, making a tangible difference in the lives of South Africans.

What You’ll Do

• Receive and verify PW21 forms, ensuring accuracy and compliance with regulations.
• Check budget allocation codes for the PMTE and DPW to maintain financial integrity.
• Update and manage order books, ensuring that travel bookings are processed efficiently.
• Reconcile invoices received from the Travel Management Company against commitment registers.
• Capture and prepare spreadsheets for submission to Registry, ensuring precise record-keeping.
• Facilitate the payment of travel invoices, ensuring compliance with budget protocols.
• Coordinate weekly and monthly statistics to inform departmental decisions.
• Assist with monthly reconciliations, contributing to the department’s financial health.

What You’ll Need

• A minimum of a three-year tertiary qualification (NQF Level 06) in Supply Chain Management, Logistics, or a related field.
• Relevant experience in logistics, procurement, or a similar administrative role.
• A valid driver’s license is an advantage.
• Strong understanding of logistics and provisioning policies, as well as financial administration processes.
• Excellent organizational skills and attention to detail.
• Willingness to adapt to the office’s requirements and schedules.

How to Apply

For Johannesburg, please refer to the application instructions below.