Team Assistant – Pretoria – National Department Of Health

About the Role

The National Department of Health is seeking a dedicated Team Assistant for the Municipal Finance Improvement Programme, based in Pretoria. This role is crucial for ensuring the smooth operation of administrative functions that support public health initiatives across the country. The Team Assistant will play a vital role in coordinating meetings, managing documents, and providing essential support to project teams, thereby contributing to the overall efficiency of the department’s mission to enhance healthcare services in South Africa.

By stepping into this role, you will be directly contributing to the betterment of public service. Your efforts will help streamline processes that lead to improved health systems, making a significant difference in the lives of citizens. The position requires a proactive and organized individual who thrives in a dynamic environment and is passionate about serving the community.

About the Department

The National Department of Health is committed to promoting and protecting the health of all South Africans. Its mandate encompasses the development and implementation of health policies, ensuring equitable access to healthcare services, and enhancing the quality of public health systems. Working in this department offers a unique opportunity to engage in meaningful work that impacts the well-being of the population and contributes to the nation’s health goals.

As a part of this department, you will be collaborating with a diverse team of professionals dedicated to improving public health outcomes. This role not only allows for personal and professional growth but also fosters a sense of pride in contributing to important health initiatives.

What You’ll Do

• Manage diary and meeting schedules for directors, including setting up and confirming appointments.
• Coordinate meeting arrangements, such as booking rooms, catering, and presentation aids.
• Prepare and distribute meeting invitations, agendas, and related documents.
• Take minutes during meetings, ensuring accurate records of discussions and decisions.
• Administer electronic and hard copy documents, tracking responses and prioritizing tasks.
• Assist in the preparation and finalization of various documents, ensuring quality control.
• Handle telephonic communications, screening calls, and maintaining a contacts directory.
• Support staff and visitors with inquiries, providing a welcoming and efficient experience.
• Organize office supplies and maintain the business unit’s common areas.
• Make travel arrangements, prepare travel packs, and reconcile travel claims.

What You’ll Need

• A relevant 3-year National Diploma (NQF 6) in Secretarial and/or Office Administration or a related field.
• A minimum of 2 to 3 years’ experience in an administrative support role.
• Experience in public service is advantageous.
• Strong organizational skills and attention to detail.
• Effective communication skills, both written and verbal.
• Proficiency in document management and office software.

How to Apply

Please refer to the application instructions below.