Senior Provisioning Administrative Officer – Pretoria – Department Of Public Service And Administration

About the Role

The Department of Public Service and Administration is seeking a Senior Provisioning Administrative Officer to join its dedicated team at the Head Office in Pretoria. This pivotal role involves facilitating the procurement process, ensuring that the department can efficiently acquire the goods and services necessary for effective public service delivery. The successful candidate will play an essential role in supporting the community by managing bid processes and evaluations, which ultimately enhances the department’s capacity to serve the public effectively.

In this position, you will engage with various stakeholders, ensuring compliance with procurement regulations and maintaining a transparent and efficient process. Your work will contribute significantly to the operational success of the department, ensuring that resources are allocated appropriately and that the needs of the public are met with integrity and professionalism.

About the Department

The Department of Public Service and Administration is committed to promoting effective governance and public service in South Africa. Its mission focuses on enhancing the capacity of the public service to deliver quality services to citizens while fostering an environment of accountability and transparency. Working here means being part of a dedicated team that strives to make a tangible difference in the lives of South Africans through responsible management of public resources.

What You’ll Do

• Facilitate the requisition of quotations and manage the advertisement of bids.
• Issue requests for quotations and assist in closing bids and price quotations.
• Maintain accurate records of bids and quotations in the receipt registers.
• Compile appointment letters for bid evaluation and specification committee members.
• Serve as the secretariat for bid evaluation and specification committees.
• Ensure compliance with Supply Chain Management prescripts and facilitate the departmental supplier database interface.
• Request, receive, and evaluate quotations from suppliers.
• Supervise subordinate staff, ensuring efficient workflow and adherence to standards.

What You’ll Need

• An appropriate qualification at NQF 6 or an equivalent qualification in Financial Management, Supply Chain Management, or Procurement Management recognised by SAQA.
• 2-3 years of relevant experience in a similar role.
• A valid motor vehicle driver’s licence (unless you have a disability).
• Knowledge of Public Service Regulations, Public Finance Management Act (PFMA), and government financial systems (e.g., BAS, LOGIS).
• Strong communication, interpersonal relationship skills, and the ability to handle pressure.
• Skills in report writing, policy analysis, conflict management, and analytical thinking.
• A commitment to honesty, confidentiality, and exceptional customer care.

How to Apply

Please submit your application before the closing date as late applications will not be considered.