Senior Provisioning Administrative Officer – Pretoria – Department Of Public Service And Administration

About the Role

The Department of Public Service and Administration is seeking a Senior Provisioning Administrative Officer to join its Head Office team in Pretoria. This pivotal role involves overseeing the procurement processes critical to the effective functioning of the public service. By facilitating the requisition of quotations and ensuring compliance with financial regulations, you will contribute significantly to the transparency and efficiency of government operations. Your work will directly impact communities across South Africa, ensuring that public resources are utilized effectively and responsibly.

In this role, you will be at the heart of the government’s procurement activities, managing bids, and ensuring that all processes align with the established regulatory frameworks. As a Senior Provisioning Administrative Officer, you will not only handle administrative tasks but also play a key role in promoting fair competition among suppliers, benefitting the community by fostering a responsible public sector.

About the Department

The Department of Public Service and Administration is dedicated to the effective management of South Africa’s public service. It aims to provide a professional and accountable public service that meets the needs of citizens. By working within this department, you will be part of a mission that strives for excellence in governance, ensuring that public services are accessible, fair, and delivered with integrity.

What You’ll Do

• Facilitate the requisition of quotations for procurement needs.
• Receive and review approved specifications/Terms of References for bids.
• Issue requests for quotations and manage the closing of bids.
• Record bids and quotations in the receipt registers and compile checklists.
• Lead the bid specification and evaluation processes, serving as the secretariat for committees.
• Ensure compliance with Supply Chain Management (SCM) prescripts.
• Maintain the departmental supplier database or Central Supplier Database (CSD) interface.
• Request, evaluate, and adjudicate quotations from suppliers.
• Supervise and mentor subordinates in their roles.

What You’ll Need

• An appropriate qualification at NQF 6 or equivalent in Financial Management/SCM/Procurement Management.
• 2–3 years of relevant experience in procurement or administrative roles.
• A valid motor vehicle driver’s license (unless exempt due to disability).
• Strong knowledge of Public Service Regulations, Acts, and policies.
• Familiarity with the Public Finance Management Act (PFMA).
• Excellent communication and interpersonal skills.
• Proficiency in government financial systems (e.g., BAS, LOGIS).
• Ability to work under pressure and manage conflicts effectively.
• Strong analytical, report writing, and problem-solving skills.

How to Apply

Please submit your application before the closing date as late applications will not be considered.