About the Role
The Department of Justice and Constitutional Development is looking for dedicated individuals to fill the role of Senior Examiners in Qonce, Eastern Cape. In this vital position, you will be responsible for examining deeds and documents, ensuring compliance with legal standards, and guiding conveyancers through the registration process. Your work directly impacts the community by facilitating property transactions and upholding the integrity of the deeds registration system. This role is essential to the public service, ensuring that the legal framework governing property ownership is respected and upheld for the benefit of all South Africans.
As a Senior Examiner, your daily activities will involve a mix of critical analysis and hands-on training of subordinates. You will initiate corrective measures when necessary, compile quality assurance reports, and provide essential feedback to both clients and colleagues. Your expertise will not only streamline processes within the department but also contribute to the efficient functioning of the legal system in Qonce and beyond.
About the Department
The Department of Justice and Constitutional Development plays a crucial role in promoting justice, equality, and the rule of law in South Africa. It is responsible for overseeing the administration of justice and ensuring that legal services are accessible to all citizens. By working in this department, you will contribute to the mission of fostering a just society, making a meaningful difference in the lives of individuals and communities.
What You’ll Do
- Examine deeds and documents for registrability and compliance with legal standards.
- Advise conveyancers on non-compliance issues regarding practice, procedures, and legislation.
- Compile and submit quality assurance reports to initiate corrective actions.
- Provide training and support to subordinate staff, maintaining a comprehensive training schedule.
- Consult with clients regarding deeds and documents, ensuring a clear understanding of requirements.
- Monitor and analyse discrepancies in deeds through DOTS reports, implementing corrective measures as needed.
- Distribute deeds and documents in an organized manner, ensuring efficient processing within the department.
What You’ll Need
- A Grade 12 Certificate and a National Diploma in Law, Deeds Registration Law, or equivalent qualification.
- A minimum of 3 years of experience in first-level examination of deeds and documents.
- Strong knowledge of deeds registration processes, property law, and relevant statutes.
- Excellent communication, organizing, and interpersonal skills.
- Proficient in computer literacy and report writing, with strong analytical abilities.
- Proven people management and supervisory skills to guide your team effectively.
How to Apply
Applications can be submitted by hand delivery during office hours to the Eastern Cape Deeds Registry in Qonce or through the specified online link below.
Requirements
Minimum requirements: Applicants must be in possession of a Grade 12 Certificate and a National Diploma in Law / National Diploma Deeds Registration Law / Buris / B Proc / LLB or related equivalent qualification.3 years’ experience in first level examination of deeds and documents.
Job- related knowledge: Knowledge of deeds registration processes and procedures.
Interpretation of statutes.
Examination of Deeds.
Human Resource prescripts.
Project Management.
Property Law.
Job-related skills: Computer literacy skills.
Communication skills.
Organising skills.
Problem solving skills.
Interpersonal skills.
Report writing.
Supervisory skills.
People Management skills.
Interpretation skills.
Analytical skills.
Presentation skills.
71
Job Duties
Examine deeds and documents.Check that first level examination duties have been performed and initiate corrective measures where necessary.
Examine deeds for registrability, advise conveyancers about non-compliance with practice, procedures and legislation then pass or reject deeds and documents.
Compile quality assurance report, take appropriate interventions and submit.
Update acts, manuals and circulars.
Training of subordinates.
Conduct person- to- person training and keep training schedule and submit.
Nominate subordinates for deeds training courses.
Consult with clients relating to deeds and documents.
Discuss notes with Conveyancers and provide guidance.
Check the deeds for compliance and remove notes.
Distribute deeds.
Sort and assess / value deeds for distribution and compile distribution list.
Distribute deeds according to transactions and batches to Examiners.
Monitor allocated townships / schemes / rosters / corrective maintenance and expedited deeds.
Analyse DOTS reports on discrepancies and outstanding deeds and initiate corrective measures.
Implement measures to address backlogs.
