About the Role
The Department of Public Service and Administration is seeking a dedicated Senior Administrative Officer to join its team in Pretoria, Gauteng. This vital role involves ensuring compliance in financial transactions and supporting the department’s governance framework, which directly impacts the efficiency and integrity of public services in South Africa. By facilitating smooth administrative processes, you will play a key role in enhancing service delivery and promoting transparency within the government.
In this position, you will be at the heart of operational excellence, collaborating with various stakeholders to ensure that payment batches are thoroughly reviewed and discrepancies addressed promptly. Your contributions will not only support internal audit functions but also enhance the overall governance and accountability of public service operations, ultimately benefiting the communities we serve.
About the Department
The Department of Public Service and Administration is committed to fostering an efficient, accountable, and transparent public service in South Africa. Its mission encompasses the development and implementation of policies that enhance the public service’s capacity to deliver quality services to citizens. Working within this department offers the opportunity to contribute to the greater good of society and to be part of a team that values integrity and excellence in public administration.
What You’ll Do
- Conduct pre- and post-compliance reviews of payment batches to ensure accuracy and compliance with regulations.
- Communicate effectively with client offices to resolve any discrepancies identified.
- Maintain a comprehensive register of compliant and non-compliant payment batches.
- Coordinate audit inputs, including requests for information and audit queries, ensuring timely follow-up.
- Attend Audit Steering Committee meetings and address queries from Internal Audit.
- Provide general office support services and assist in the development and review of operational plans.
- Supervise and motivate staff, fostering their professional development through performance agreements.
- Compile various submissions, memoranda, and responses as required.
- Manage travel and conference bookings, and provide secretariat services.
- Oversee the procurement of goods and services and manage departmental planning inputs.
- Serve as a budget coordinator, ensuring financial resources are utilized effectively.
What You’ll Need
- A Grade 12 Certificate and a National Diploma in Public Administration, Public Management, Business Administration, Financial Accounting, or a related field.
- A minimum of 2 years of experience in a finance and governance administrative environment.
- Knowledge of Public Service Regulations, financial procedures, Treasury Regulations, and Basic Accounting System (BAS).
- Strong computer literacy and excellent interpersonal skills.
- Organizing and planning skills, with effective written and verbal communication abilities.
- Analytical and problem-solving skills, alongside financial management and report writing capabilities.
How to Apply
Applications can be submitted by hand delivery during office hours to 20 Steve Biko Street, Agriculture Place, Arcadia, Pretoria, 0002 or by email [email protected].
Requirements
Applicants must be in possession of a Grade 12 Certificate and a National Diploma in Public Administration / Public Management / Business Administration / Business Management / Financial Accounting / Cost Accounting / Financial Management / Internal Auditing.Minimum of 2 years’ experience in finance and governance administrative environment.
Job related knowledge: Knowledge of Public Service Regulations, Financial procedures, Treasury Regulations and Basic Accounting System (BAS).
Job related skills: Computer literacy, Interpersonal skills, Organising and planning skills, Communication skills (written and verbal), Analytical skills, Problem solving skills, financial management skills and Report writing skills.
Job Duties
Pre and post compliance review of payment batches.Conduct compliance review on payment batches.
Clear communication of queries to client offices where discrepancies are identified.
Maintain a register of both complainant and non-compliant payment batches.
Monthly and quarterly.
Coordination of audit inputs: Receive, analyse and distribute request for information (RFI) for external audit.
Receive, analyse and distribute audit queries and follow up timeously.
Update the RFI and Audit Findings registers.
Attend Audit Sterring Committee meetings.
Attend to queries from Internal Audit.
Monthly and quarterly reporting.
Render general office support services.
Supervise, motivate and develop staff through individual performance agreements.
Provide assistance in the developing / reviewing of operational plan.
Compile various submissions / memoranda and responses.
Administer leave forms / attend to queries.
Make travel / conference bookings and confirmations.
Provide secretariat services.
Administer the procurements of goods and services.
Compile, manage and maintain of the Departmental Management Plan inputs.
Compile, manage and maintain of Procurement Plan inputs.
Serve as a budget coordinator.
