Senior Administration Officer: Travel And Subsistence – Pretoria – Department Of Public Works And Infrastructure

About the Role

The Department of Public Works and Infrastructure is seeking a dedicated and detail-oriented Senior Administration Officer: Travel and Subsistence, based in Pretoria. This role plays a crucial part in ensuring that the administration and functioning of the Subsistence and Travel (S&T) unit operate smoothly and efficiently. By managing travel claims and expenses for officials on domestic and international assignments, you contribute to the effective functioning of government services in South Africa. Your efforts will directly support the logistical needs of public servants, ultimately benefiting communities across the nation.

In this role, you will have the opportunity to engage with various departments and officials, assisting them with their travel needs and ensuring compliance with established guidelines. Your work will not only enhance the operational efficiency of the department but also support a transparent and accountable public service that serves the interests of all South Africans.

About the Department

The Department of Public Works and Infrastructure is dedicated to the management and development of government properties and infrastructure in South Africa. Its mandate includes providing high-quality public service and ensuring that infrastructure projects meet the needs of the community. Working here means being part of a team that plays a vital role in shaping the country’s public infrastructure, directly impacting citizens’ lives and contributing to sustainable development.

What You’ll Do

• Support the administration of the S&T unit and related processes.
• Receive, record, and verify travel advances and claims from officials.
• Maintain accurate registers and ensure all documentation is processed efficiently.
• Prepare financial inputs for monthly, quarterly, and annual reporting.
• Draft circulars for approval and prepare expenditure reports.
• Administer submissions for approval and provide general administrative support.
• Collate data and prepare reports for management use.
• Coordinate internal training sessions and assist with logistics for audit queries.
• Manage human resources associated with the S&T processes.
• Undertake any additional duties related to Supply Chain Management.

What You’ll Need

• A minimum three-year tertiary qualification (NQF Level 06) in Supply Chain Management or a related field.
• Relevant experience in S&T administration, with supervisory experience as an advantage.
• Knowledge of National Treasury Travel Guidelines and Public Finance Management Act.
• Strong verbal and written communication skills for effective documentation.
• Ability to manage confidential information with integrity.
• Advanced interpersonal skills, problem-solving abilities, and decision-making skills.
• Proficiency in computer literacy.

How to Apply

For Head Office (Pretoria), please refer to the application instructions below.