Senior Administration Officer: Travel And Subsistence – Pretoria – Department Of Public Works And Infrastructure

About the Role

The Department of Public Works and Infrastructure is seeking a Senior Administration Officer: Travel and Subsistence to join its Head Office in Pretoria. This pivotal role supports the administration of the Travel and Subsistence (S&T) unit, ensuring that processes and systems run smoothly. By managing travel claims and related financial inputs, you will play a vital part in facilitating the operations of public service officials, contributing to the efficiency and effectiveness of government jobs in South Africa.

In this role, you will be at the heart of ensuring that travel arrangements and financial processes are handled with precision and care. Your work will directly impact the way government officials conduct their duties, fostering a culture of accountability and excellence. By ensuring timely processing of travel claims and providing essential support, you will help maintain the integrity of the public service, ultimately benefiting the broader community in Pretoria and beyond.

About the Department

The Department of Public Works and Infrastructure is dedicated to delivering quality public service through effective infrastructure management and development. Its mission revolves around facilitating government projects that enhance the lives of citizens through improved facilities and services. Working here means being part of a team that strives for excellence and accountability in public service, with the aim of driving sustainable development across South Africa.

What You’ll Do

• Support the administration and smooth functioning of the S&T unit and related processes.
• Receive, record, and verify advances and claims from officials for domestic and international trips.
• Capture and maintain registers, ensuring accurate tracking of all transactions.
• Prepare monthly, quarterly, and annual financial inputs related to S&T.
• Draft circulars for approval and prepare monthly S&T expenditure reports.
• Ensure suspense accounts are cleared within 30 days and administer submissions for approval.
• Provide general administrative support to regional offices and collate data for management reports.
• Coordinate internal training sessions and assist with the logistics response process.
• Manage human resources related to S&T and perform other assigned duties in support of supply chain management.

What You’ll Need

• A minimum of a three-year tertiary qualification (NQF Level 06) or National Diploma in Supply Chain Management or a related field.
• Relevant years of experience in travel and subsistence administration.
• Knowledge of National Treasury Travel Guidelines and related legislation, including the Public Finance Management Act.
• Strong verbal and written communication skills for drafting quality documentation.
• Advanced interpersonal and diplomacy skills, with the ability to manage confidential information.
• Excellent problem-solving and decision-making abilities.
• Proficiency in computer literacy.

How to Apply

For Head Office (Pretoria), please follow the application instructions below.