Senior Admin Officer: Contract Management – Pretoria – Public Works And Infrastructure

About the Role

The Department of Public Works and Infrastructure is seeking a Senior Admin Officer: Contract Management to join their team at the Pretoria Regional Office. This pivotal role focuses on ensuring that contracts are managed effectively, which is critical for the success of projects that serve the citizens of South Africa. The Senior Admin Officer will play a key part in maintaining the integrity of contract management, confirming compliance with terms, and supporting the administration of changes, variations, and penalties. Your work will directly impact how public resources are allocated and utilized, making a difference in the lives of many.

In Pretoria, you will be at the heart of operations that support public service initiatives. Your role is not just about administration; it’s about fostering relationships with stakeholders and suppliers to minimize risks and enhance service delivery. By ensuring that contracts are accurately documented and maintained, you contribute to transparency and accountability within government processes, ultimately benefiting the broader community.

About the Department

The Department of Public Works and Infrastructure is dedicated to the sustainable development of public infrastructure and ensuring that it meets the needs of South Africans. With a strong mandate to oversee the management of government properties, this department plays a crucial role in enhancing service delivery and supporting economic growth. Working here means being part of a team that strives to make a meaningful impact on society through effective governance and resource management.

What You’ll Do

• Provide administrative support in managing changes to contracts and ensuring proper contract administration.
• Confirm understanding of contract terms among relevant stakeholders.
• Administer variations to contracts and assess applications for price adjustments.
• Develop proposals for approvals regarding amendments and cancellations of contracts.
• Implement corrective action for deviations from original agreements and escalate disputes as necessary.
• Conduct compliance checks on awarded contracts and ensure proper documentation is maintained.
• Establish and nurture relationships with stakeholders to identify and mitigate risks.
• Generate reports on the status of contracts and analyze specific risks associated with them.
• Maintain an organized contract register and ensure proper record-keeping of contract documents.
• Arrange logistics for meetings and take minutes to document discussions and decisions.

What You’ll Need

• A minimum of a three-year tertiary qualification (NQF Level 06) in Supply Chain Management, Public Administration, or a related field.
• Relevant experience in the supply chain field, with a strong understanding of public finance management.
• Knowledge of procurement policies and financial administration processes, including LOGIS and BAS systems.
• Effective communication and technical report writing skills, along with numeracy and computer literacy.
• Strong interpersonal and organizational skills, with an understanding of contract management and SCM processes.
• A valid driver’s license and willingness to travel, with adaptability in work schedule as required.

How to Apply

For Pretoria, please refer to the application instructions below.