Senior Admin Officer: Contract Management – Pretoria – Department Of Public Works And Infrastructure

About the Role

The Department of Public Works and Infrastructure is seeking a dedicated Senior Admin Officer: Contract Management to join its Pretoria Regional Office. This pivotal role plays a crucial part in ensuring effective contract administration, which is vital for the smooth functioning of public service projects that benefit the community. By managing contract variations and compliance, the Senior Admin Officer will contribute to the integrity of government operations, ensuring that agreements are upheld and that public resources are used efficiently.

Located in the heart of Pretoria, this position allows you to engage with various stakeholders, helping to mitigate risks and enhance relationships within the supply chain framework. Your work will not only support the department’s objectives but will also directly impact the lives of South Africans by ensuring that vital projects are delivered on time and to the required standards.

About the Department

The Department of Public Works and Infrastructure is committed to creating and maintaining public infrastructure that serves the needs of all South Africans. With a mission to facilitate access to quality services, the department plays an essential role in the development and maintenance of facilities that enhance community living and promote sustainable development. Working within this department means being part of a team dedicated to public service and making a tangible difference in people’s lives.

What You’ll Do

• Provide administrative support in managing contract changes and ensure proper documentation.
• Confirm understanding of contract terms with relevant stakeholders.
• Administer variations to contracts and assess applications for price adjustments.
• Implement corrective actions for significant deviations from agreements.
• Escalate contract disputes to management and legal offices as necessary.
• Conduct compliance checks on awarded contracts and ensure they meet established procedures.
• Maintain stakeholder and supplier relationships to minimize risks associated with contracts.
• Generate reports on the status of existing agreements and analyze specific risks.
• Ensure thorough documentation for all contracts and maintain the contract register.
• Organize logistics for relevant meetings and take minutes.

What You’ll Need

• A minimum of a three-year tertiary qualification (NQF Level 06) in Supply Chain Management, Public Administration, or a related field.
• Relevant experience in the supply chain or public sector.
• Knowledge of the Public Finance Management Act and procurement policies.
• Strong communication and technical report writing skills.
• Proficiency in financial administration processes and systems like LOGIS and BAS.
• Excellent interpersonal relations and organizational abilities.
• A valid driver’s license and willingness to travel as required.

How to Apply

For Pretoria, please follow the application instructions provided below.