Senior Admin Officer: Acquisition Management – Pretoria – Department Of Public Works And Infrastructure

About the Role

The Department of Public Works and Infrastructure is seeking a dedicated Senior Admin Officer in Acquisition Management, based in Pretoria, Gqeberha, or Cape Town. This role plays a vital part in ensuring that the tender processes are transparent, efficient, and compliant with government regulations. By preparing and managing tender documentation, you will directly contribute to the integrity and effectiveness of public service procurement in South Africa. Your work will support a fair and equitable bidding process, benefiting local communities and ensuring that public funds are used responsibly.

As a Senior Admin Officer, you will engage with various stakeholders, including suppliers and committee members, ensuring that all tender documentation meets the required standards. You will have the opportunity to work in a dynamic environment where your organizational skills and attention to detail will be essential in coordinating the bidding process. Your efforts will help foster a culture of accountability and transparency within the public sector, making a positive impact on the community.

About the Department

The Department of Public Works and Infrastructure is committed to creating an efficient and effective public sector that meets the needs of all South Africans. This department is responsible for managing government buildings and facilities, as well as overseeing infrastructure projects that enhance service delivery. Working within this department means being part of a team that values integrity, accountability, and community engagement, making a real difference in the lives of citizens.

The mandate of the Department encompasses ensuring compliance with procurement legislation and promoting fair competition among suppliers. By joining this department, you will contribute to the advancement of public infrastructure, making it more accessible and functional for everyone.

What You’ll Do

• Prepare and manage tender documentation for advertising and compliance.
• Assist in compiling bid documents in line with standard requirements.
• Review the terms of reference and integrate compliance requirements.
• Distribute draft tender adverts for verification and submit for publication.
• Monitor the validity of closed tenders and provide administrative support throughout the bidding process.
• Attend bid specification committee meetings and ensure compliance with SCM prescripts.
• Render secretariat services, including arranging meetings and recording minutes.
• Validate tax clearance certificates and check company statuses with relevant authorities.
• Prepare evaluation reports and manage queries related to the tender administration phase.

What You’ll Need

• A minimum of a three-year tertiary qualification (NQF Level 06) in Supply Chain Management, Purchasing Management, Public Administration, or related fields.
• Relevant work experience in Procurement or Supply Chain Management.
• Knowledge of procurement legislation, including the Public Finance Management Act.
• Understanding of government procurement systems, especially in the built environment.
• Strong verbal and written communication skills and the ability to handle confidential information.
• Advanced interpersonal, negotiation, problem-solving, and decision-making skills.
• Computer literacy and the ability to work under pressure within tight deadlines.

How to Apply

Please refer to the application instructions below.