Secretary: Veterinary Services – Bloemfontein – Veterinary Services

About the Role

The Department of Veterinary Services is seeking a dedicated Secretary to join their team in Bloemfontein. This role is essential for providing comprehensive secretarial and clerical support to the manager, ensuring that the department runs smoothly and efficiently. In this position, you will play a critical role in facilitating communication and coordination within the department, directly impacting the quality of services provided to the community and the public service at large.

Working in a government job like this one not only offers stability but also the opportunity to contribute to the welfare of animals and the agricultural sector in South Africa. As a Secretary, your organizational skills and attention to detail will help streamline operations, making it easier for the department to fulfill its mission of promoting animal health and welfare. This role is perfect for someone who is passionate about public service and eager to make a difference in their community.

About the Department

The Department of Veterinary Services is committed to ensuring the health and welfare of animals throughout the region. With a mission to promote safe and healthy livestock, the department plays a vital role in supporting agricultural productivity and safeguarding public health. Working here means you are part of a team that values collaboration, integrity, and service excellence, contributing to the broader goals of sustainable agriculture and public health.

What You’ll Do

• Provide secretarial and receptionist support to the manager and team.
• Manage telephone communications and direct calls to appropriate personnel.
• Record appointments and events in the manager’s diary.
• Type and prepare documents for the manager and staff.
• Operate office equipment such as fax machines and photocopiers.
• Make travel arrangements and ensure proper documentation is in place.
• Organize meetings and events, including venue selection and catering.
• Process travel claims and invoices related to departmental activities.
• Draft routine correspondence and maintain filing systems.
• Administer attendance and leave registers, as well as telephone accounts.
• Ensure compliance with applicable policies and procedures.

What You’ll Need

• A Grade 12 certificate with typing as a subject or relevant qualification.
• Proficiency in computer literacy and office software.
• Strong organizational skills and attention to detail.
• Excellent communication skills, both verbal and written.
• Ability to maintain confidentiality and handle sensitive information.

How to Apply

Please submit your application before the closing date, as late applications will not be considered.