Secretary To Director: Strategic Planning Management – Pietermaritzburg – Public Service And Administration

About the Role

The Department of Public Service and Administration is seeking a dedicated Secretary to the Director: Strategic Planning Management based at the Head Office in Pietermaritzburg. In this vital role, you will provide essential secretarial and administrative support to the Director, facilitating efficient operations within the department. Your contributions will directly impact the effectiveness of public service initiatives, ensuring that the community receives the best possible support and resources.

Working in Pietermaritzburg, a city rich in history and culture, your role as Secretary will not only enhance the internal processes of the department but also strengthen its connection to the community. This position is crucial in helping the Director manage their responsibilities effectively, thereby improving overall service delivery. Your organizational skills and attention to detail will play a key role in creating a more efficient and responsive public service.

About the Department

The Department of Public Service and Administration is committed to fostering an efficient and accountable public service that meets the needs of all South Africans. With a mission to enhance the quality of service delivery, the department plays a critical role in implementing policies, managing human resources, and ensuring compliance with relevant legislation. Working here provides a unique opportunity to contribute to the advancement of public service in South Africa, promoting transparency, effectiveness, and inclusivity.

What You’ll Do

• Provide comprehensive secretarial and administrative support to the Director.
• Manage the Director’s diary, including scheduling appointments and events.
• Handle incoming calls and direct them appropriately, ensuring efficient communication.
• Organize travel arrangements and manage event logistics for meetings and conferences.
• Prepare documents, record meeting minutes, and maintain filing systems.
• Process travel and subsistence claims, ensuring accuracy and compliance.
• Stay updated on relevant policies and procedures to provide informed support to the Director.
• Assist in the procurement of standard office supplies and manage document flow.

What You’ll Need

• A Grade 12 certificate with typing as a subject or relevant qualification.
• Secretarial or Administrative certification is an advantage.
• Practical experience in secretarial or administrative support is beneficial.
• Proficiency in MS Office (Word, Excel, PowerPoint) and general office equipment.
• Strong organizational skills, attention to detail, and reliability.
• Excellent communication skills, both verbal and written.
• Ability to work under pressure and meet deadlines while maintaining confidentiality.
• Knowledge of public sector legislation and procedures will be an asset.

How to Apply

Please submit your application before the closing date as late applications will not be considered.