Secretary – Provincial Office – North West

About the Role

The Provincial Office is seeking dedicated individuals to fill the role of Secretary. Based in the heart of the North West Province, this position offers the opportunity to contribute significantly to the public service sector. As a Secretary within the Provincial Office, you will be at the forefront of administrative support, ensuring that the director’s daily operations run smoothly. This role is crucial for maintaining effective communication within the department and with the community, ultimately enhancing service delivery to the citizens of South Africa.

In this dynamic environment, your contributions will help facilitate various administrative tasks that empower the Provincial Office to deliver on its mandate. Your work will resonate with local communities, making a tangible impact that echoes throughout the public service. By supporting the director and managing essential correspondence, you will play a vital role in keeping the office organized and efficient, which is foundational for effective governance.

About the Department

The Provincial Office is committed to serving the public by ensuring efficient administration and service delivery across various sectors. It plays a crucial role in coordinating government initiatives and policies, aimed at improving the lives of residents within the province. Working in this department means being part of a team that strives to uplift communities and contribute to the growth and stability of South Africa.

As a part of this esteemed department, you will be involved in initiatives that align with the government’s goals to enhance public administration and foster community development. This role is not just about performing tasks; it’s about being part of a bigger mission to serve and uplift the lives of South Africans.

What You’ll Do

• Provide secretarial and receptionist support to the director.
• Record and manage incoming and outgoing correspondence and documents.
• Render administrative support services, ensuring efficiency and compliance.
• Schedule meetings and manage the director’s diary effectively.
• Organize logistical arrangements for meetings and workshops.
• Scrutinize submissions and reports to maintain basic standards.
• Address and manage client enquiries and complaints.
• Handle incoming and outgoing telephone calls professionally.

What You’ll Need

• A minimum of Grade 12.
• A qualification in Secretarial, Management Assistant, Office Management, or Administration is advantageous.
• Proficiency in Microsoft Word, Excel, and PowerPoint.
• Relevant experience in office administration (0-1 year preferred).
• Strong organizational and time management skills.
• Excellent communication and report-writing abilities.
• Capability to work under pressure.

How to Apply

Please refer to the application instructions below.